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RSO Renewal

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RSO Recognition Process

The CAC, on behalf of the University of Wyoming, recognizes student organizations. The recognition process takes place on an annual basis and becoming recognized allows student organizations access to certain benefits of the institution -- access to space, ability to request funding, support, etc. The three basic requirements for the annual recognition process are as follows:

  1. Registering the organization through UW Connect (the student organization management software) - see info needed outlined below

  2. Verifying there is a full-time faculty/staff member servicing in capacity of advisor for the group - see info and requirements outlined below

  3. Attending/completing a required training component as planned by the CAC. These have been offered in a variety of ways - online trainings, half-day conferences, and orientations. This years requirement is an orientation - see info outlined below.

All items should be completed by the specified deadline as outlined below. If you're wanting to start a new organization, please visit our 'Forming an RSO' page.

Advisor Agreements

Per UW Regulation 11-4, RSOs are required to have at least one (1) full-time faculty or staff member act as an advisor to the RSO. As part of this requirement the CAC requires verification of employment and that the advisor agrees to serve as advisor. Advisor Agreements are available here and will be live to submit starting Tuesday, August 21.

Advisor Agreements for the 2018-19 Academic Year will open Tuesday, August 21

RSO Renewal Status Updates

With all of these changes, to renew for the upcoming 2018-19 academic year, RSOs will need to complete the following requirements to be recognized:

1) An RSO Officer must complete the registration on UW Connect when the registration opens -- starting Monday, August 7th. 

a. A guide to help you with this process is available here and here.
b. Please note that whichever officer completes this process is listed as the primary organization contact for the upcoming year. More info on that here.
c. Information to have on hand to complete registration:

- Names and UWYO email addresses of the four (4) required officers (President, Vice President, Secretary, Treasurer)
- Phone numbers for the President and Vice President
- Names and UWYO email addresses of at least three (3) other student members of your RSO in addition to the 4 officer positions in order to be an RSO.
- Name, phone number, and UWYO email address of the RSO full time faculty/staff advisor
- Know how the RSO manages its finances (i.e. UW Foundation account, checking acct, no finances)
- Know if the RSO needs a mailbox in the CAC or be able to provide RSO mailing address

d. If you experience issues with registration or any error messages, please take a screen shot of the issue and email documentation to us at

2) Your RSO advisor must submit their annual advisor agreement -- available here starting Tuesday, August 21.

3) Either the President or Vice President must attend an RSO Orientation. The RSO Orientation should be attended AFTER the roster has been submitted via the registration process. We have to verify the President/Vice President attended a session according to the most up to date rosters.

Orientation Dates:
Monday, September 17th - 11am - Union Senate Chambers (221)
Tuesday, September 18th - 5pm - Union Warm Valley Room (202)
Thursday, September 20th - 2:30pm - Union Big Horn Room (203)
Monday, September 24th - 9am - Union Big Horn Room (203)
Tuesday, September 25th - 4pm - Union Senate Chambers (221)
Monday, October 1st - 9am - Union Big Horn Room (203)
Wednesday, October 3rd - 1pm - Union Big Horn Room (203)
Friday, October 5th - 4pm - Union Big Horn Room (203)
Tuesday, October 9th - 3pm - Union Big Horn Room (203)
Wednesday, October 10th - 12pm - Union Big Horn Room (203)
Thursday, October 11th - 12:30pm - Union Warm Valley Room (202)
Tuesday, October 16th - 3pm - Union Big Horn Room (203)
Thursday, October 18th - 12:30pm - Union Big Horn Room (203)

Monday, October 22nd - 9 a.m. - Union Warm Valley Room (202)
Tuesday, October 23rd - 3 p.m. - Union Big Horn Room (203)
Thursday, October 25th - 5 p.m. - Union Warm Valley Room (202)
Friday, October 26th - 1 p.m. - Union Warm Valley Room (202)

RSO Orientations

Due to staffing restrictions, the CAC will hold in-person orientations with RSO leaders in lieu of online trainings this academic year. Dates, times, and locations are listed above. These sessions will last approximately an hour and outline expectations, policies, changes/updates, etc. as relevant to RSOs. The President and Vice Presidents are expected to be familiar with the content of the RSO Handbook as a general reference to RSO support. Attendance will be documented. Student IDs will be required for attendance verification.

RECOGNITION DEADLINE: RSOs must complete all recognition requirements by Friday, October 26th to be recognized for the academic year. RSOs requesting funding from ASUW for programs or conferences, or RSOs who are hosting events and have them currently registered in UW Connect need to be recognized PRIOR to their event date.

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