Library Account

Borrowing any materials from the University of Wyoming Libraries constitutes an agreement by the borrower to abide by its rules and regulations.

• Borrowers must present a library card (public borrowers) or WyoOne card (UW borrowers) to check out materials.
• Borrowers are responsible for all materials checked out to their account and any fees or damages incurred.
• Cards are not transferable.
• Email is our default form of communication. University borrowers must use their university email account; other borrowers must use any valid email address.
• Report a lost or stolen WyoOne card immediately to the WyoOne ID Office (307-766-5268) and the Coe Library Help Desk (307-766-3190)

The University of Wyoming Libraries charge fees for damages incurred to library materials while borrowed. When a damaged item is returned, it is assessed and billed for either a repair or a full replacement, depending on the extent of the damage.

Damaged items remain the property of the University of Wyoming Libraries and will not be returned to borrowers.

When an account has been assessed with damaged item fees:

• Borrowing privileges are suspended until the bill has been paid in full. 
• Bill payments may be made by cash, check, or money order in person or by mail at the Cashier's Office (Knight Hall Room 170), through WyoWeb (faculty, staff, and students only), or by contacting Financial Services (1-800-370-3188 or 307-766-6232).
• Full replacement billing includes the cost of the item, a $20 processing fee, and a $5 billing fee.
• Fees for repairs vary and include a $5 billing fee.

If you believe that you have been billed mistakenly, contact the appropriate Help Desk.

The Libraries do not accept replacement copies for long overdue, lost, or damaged items.

See the Replacement Copies section below for more information.

Items borrowed from Prospector and Interlibrary Loan may have library-use-only designations, due date limitations, and limited or no renewals. Failure to adhere to special designations and due dates jeopardizes the University Libraries ability to borrow items from these libraries for all library users.

To protect University of Wyoming borrowing agreements with other libraries, we reserve the right to block borrowers from using these services when the lending library's specifications are disregarded. Higher billing fees of $10 per item are also assessed on Prospector and Interlibrary loan bills.

The University of Wyoming Libraries do not charge hourly or daily fines for overdue materials. However, borrowing privileges are suspended until overdue materials are returned or renewed, and all fees are paid.

• Items with a 28 day or longer checkout are billed when 28 days overdue; items with a checkout of less than 28 days are billed when 14 days overdue.
• Laptop computers, iPads, other equipment, and Study Room keys are billed the day after the due date.
• Billing includes the replacement cost, a $20 processing fee, and a non-refundable billing fee. 
• Libraries materials are assessed a $5 billing fee per item; items borrowed through Interlibrary Loan and Prospector are assessed a $10 billing fee per item.
• Bill payments may be made by cash, check, or money order in person or by mail at the Cashier's Office (Knight Hall Room 170), through WyoWeb (faculty, staff, and students only), or by contacting Financial Services (1-800-370-3188 or 307-766-6232).
• Replacement and processing fees are waived upon return of a long overdue item. Non-refundable billing fees for each item remain outstanding.
• If you believe that you have been billed mistakenly, contact the appropriate Help Desk.
• If items you claim to have returned are not found in the library collections, you will be held responsible for their replacement.
• Overdue notices are a courtesy. Failure to receive these notices does not relieve you of the obligation to return material by the due date, nor does it constitute grounds for reducing any assessed fees.

The Libraries do not accept replacement copies for long overdue, lost, or damaged items.

See Replacement Copies section below for more information

State privacy law (Wyo. Statute 16-4-203 (d)(ix) 1977) prohibits University of Wyoming staff from divulging patron circulation and registration records except through legal process, order, or subpoena through the Dean of the Libraries.

The Libraries do not accept replacement copies for long overdue, lost, or damaged items. This allows us to purchase replacements, newer versions, and/or electronic copies through our contracted vendors.

The Libraries have installed electronic security systems at the entrance/exit to ensure that materials may not leave the building unless checked out. If the alarm sounds:

• Return to the Help Desk.
• Allow staff to desensitize all library, bookstore, and media items to prevent the alarm from sounding again.

If non-circulating materials, e.g., reference items or current journals are found, a report will be filed with the Dean of Students Office and the University of Wyoming Police Department.

The University of Wyoming Libraries reserve the right to suspend borrowing privileges for any borrower who disregards library policies or whose library account is not in good standing. This may also include the suspension of minor accounts when the responsible parent/guardian's own account is not in good standing. A suspension of privileges may result from, but is not limited to, excessive overdue(s) or long overdue billing, failure to adhere to due dates on time-sensitive items and materials borrowed from other libraries, and disregard for library policies.