Electronic Form I-9 Information

The federal Form I-9 is now being processed electronically for employees of the University of Wyoming via our vendor, Sterling Talent Solutions.  We want you to have an easy reference guide at your fingertips and be aware of all the tools provided to ensure compliance with the Federal Government. The Form I-9 is a Federal document that all employees must complete to determine an employee's eligibility to work and consists of TWO parts.  Section 1 is required to be filled out ON or BEFORE the 1st day of work and can be done electronically from any device connected to Internet.  Section 2 requires the employee to bring acceptable documents to HR for review and to complete the Form I-9.

To complete an electronic Form I-9 with the University of Wyoming, an employee will either be notified via email (the email provided when applying for a position at UW) to complete section 1 of their I-9 electronically and then report to our HR offices to complete Section 2, OR, the employee can come directly to HR after an official offer is received/accepted to complete the Form I-9 (Section 1 and Section 2).

The Form I-9 must be started no later than the employee's first day of work, and completed no later than three business days following their first day of work. This means that Human Resources needs to have the employee's offer letter and indication of offer acceptance indicated in our hiring system at a minimum.  Please be sure to keep you Staffing Partner apprised of the progress of your search, so we an ensure employees are completing an I-9 appropriately and on time. 

Please see our Hiring Toolkit for information about hiring, or contact Human Resources at 307-766-2377 with any I-9 or hiring related questions.

Helpful Tools

New Employees Page - with information on accessing UW email account and completing I-9

List of Acceptable Documents

Graduate Assistant Hire Checklist