Risk Management reviews events to ensure that the events have required permits and insurance. Events may also be reviewed by other University Departments for other requirements. Typically, events can be classified into Student Organization Events, UW Department Events, or Third-Party (non-UW) Events on Campus. See below for more information about each type of event. If an event will include Minors, it must also comply with the Minors on Campus Policy.
Students and SOs need to email Risk Management when planning events with the following information:
All SOs need to work with the Campus Activities Center and register the event through Cowbell at least 10 business days prior to the event.
Please refer to the Student Events and Organizations Resources webpage for additional resources and event planning guides.
If you are looking to plan an event at a University of Wyoming facility, please email Risk Management with the following information:
University facilities can be scheduled through Central Scheduling, the Union, and Residence Life and food should be served by UW or using an approved caterer with the required insurance.
Alcohol at Events
*If the department is required to purchase event insurance (determined by Risk Management), it can be done through the event insurance website. Risk Management can assist with the process.
If you are looking to plan an event off-campus, please email Risk Management with the following information:
If a permit or contract is required by the facility, follow General Counsel’s guidelines
for contract approval. If the facility requires a certificate of insurance, refer
to the instructions in the insurance section of the Risk Management website.
Alcohol at Events
*If the department is required to purchase event insurance (determined by Risk Management), it can be done through the event insurance website. Risk Management can assist with the process.
Events hosted by external parties must have a facilities use agreement, which is managed by Central Scheduling, Residence Life, Athletics, or other relevant departments.
Liability Insurance is required for all events hosted by outside entities. The insurance can be purchased through the insurance vendor of your choice. The University of Wyoming must be named as additional insured on all special event policies, and the limits must be no less than $1,000,000 per occurrence.
Please contact Risk Management for more information.
The University of Wyoming is a member of the University Risk and Insurance Management Association and the required insurance may be purchased through their TULIP program through Gallagher EventPro.
The University of Wyoming is committed to the safety, protection, and wellbeing of minors who participate in University-sponsored or University-approved Programs. To facilitate the safety, of minors on campus, the University has implemented a Policy to establish minimum requirements with which all University-sponsored or University-approved programs in which minors participate must comply without regard to the location of Program activities. The Policy applies to all programs on University owned or controlled property and all programs hosted by UW departments regardless of location. Questions can be directed to Risk Management.
