Records Management

Records Management and Archives Support

Records management is a systematic plan for creating, organizing, using, disposing, and preserving records. It ensures that information is available quickly and efficiently. It encompasses all records regardless of media format. Deciding which records have permanent value, and should be retained, and which records have temporary value, and should be eventually destroyed, is the primary goal in a records management program.

Why Use Records Management?

Why Use A Records Management Program?

Through records management, units within the University can:

  • Help control the amount of storage and length of time records are kept.
  • Provide orderly and systematic destruction of records consistent with administrative, legal, fiscal, and historical requirements.
  • Reduce costs associated with the storage of active and inactive records.
  • Improve efficiency of retrieval.
  • Identify and preserve records of permanent value, saving UW’s institutional memory.
  • Ensure protection of valuable records against deterioration or destruction.
  • State statutes are required for the preservation of certain materials