Amendments

Sometimes, you may need to amend the terms of the original statement of work or agreement.  For example, you may need to decrease or increase the payment amount or extend the duration of the agreement.

If you need to amend a Statement of Work (for service arrangements originally valued at $5,000 to $9,999), the following process applies:

• Step 1: Complete the Amendment to Statement of Work and obtain the service provider's signature. Review by the Office of General Counsel is not required.  

• Step 2: If you are decreasing or increasing the payment amount (and if a purchase order (PO) has already been issued for the original purchase), initiate a Change Order with Procurement Services and attach the Amendment.  

If you need to amend an external contract (for any amount) or an Agreement for Services (for service arrangements originally valued at $10,000 and above), the following process applies:

• Step 1: Obtain an amendment from the supplier or complete the Amendment to Agreement for Services. You must fill in and complete the following sections: (1) the contracting party in the heading; and (2) the commencement date of the original agreement (not the date of the amendment or any previous amendments).  Numbers 1 and 2 on the amendment are examples and can be deleted or re-worded as necessary.

• Step 2: Use the Actions -> Amend Contract option from the original contract entry in WyoCloud. Make all necessary changes to the contract entry, including following the Quick Reference Guide to ensure everything is done correctly. Make sure you upload the Amendment to the Contract Terms tab, and leave the original contract on the Documents tab.

• Step 3: The contract will go through the process as provided in the Quick Reference Guide.

• Step 4: If you are decreasing or increasing the payment amount (and if a purchase order (PO) has already been issued for the original purchase), initiate a Change Order with Procurement Services and attach the Amendment.