Wyoming Union Accepts Reservations Requests for Next Academic Year at UW

Wyoming Union reservation requests will be taken beginning next month for the next academic year at the University of Wyoming that runs Saturday, Aug. 16, 2025, through Friday, Aug. 21, 2026.

For student organizations, campus departments and external events, requests will be taken beginning Monday, March 24, at 8 a.m. The Office of the President will have advance prioritization and will be eligible to make requests on behalf of that office, UW governance groups -- such as the Associated Students of UW, Faculty Senate, Staff Senate and other institutional priorities -- beginning Monday, March 10.

Additional considerations related to reservations and hosting events in the Wyoming Union are:

-- Users can now book their own meeting rooms: Big Horn, Warm Valley, Senate Chambers and Thunder Basin; lower level spaces Skylight Lounge, Fireplace Lounge and lower Pokes Pub; and marketing services, such as table tents, A-frames and other items for the duration of the year. Beginning Monday, March 24, the same spaces also will become available for next year, says Erik Kahl, Wyoming Union director.

To gain access, requests can be completed here, or participants can attend an in-person training session Thursday, March 6, or Wednesday, March 12, in the Wyoming Union Family Room from 10-11 a.m.

Upcoming website changes also will include reference guides and tutorials, Kahl says.

-- Reservations for all rooms in the Yellowstone Ballroom and the Family Room will be made through a “Ballroom Request Form” that will be available here, which will be live beginning Monday, March 24.

“Staff will process requests in the order they come in, and confirmations will be shared once the space has been reserved,” Kahl says.

To view current events occurring in the Wyoming Union, go here.

For more information, email unionres@uwyo.edu.