ROAMWyo Human Ethics Module
The Human Ethics module of ROAMWyo will streamline all aspects of human subjects research: protocol submission, review, and approval, as well as provide a dashboard where researchers can view the status of all of their proposed, approved, and past protocols.
ROAMWyo Instructions & Training
Instructions from Cayuse: https://support.cayuse.com/hc/en-us/sections/360002794613-Researchers-Creating-and-Managing-Studies-and-Submissions
Written Step-by-Step Guidance for IRB Reviewers
Self-guided ROAMWyo Training:
ROAMWyo Human Ethics (IRB) - Video 1 - Submitting a New Study
ROAMWyo Human Ethics (IRB) - Video 3 - Legacy Study/Submission
Written Step-by-Step Guidance for Researchers is available here
Email Support
Specific questions about Human Ethics (IRB) should be directed to IRB@uwyo.edu.
General questions about ROAMWyo should be directed to roamwyo@uwyo.edu.
Reporting Issues
- If you find a minor issue (typo, grammatical error, etc.) that does not alter your
submission, you can report it here. This Qualtrics survey will let us track minor issues/complaints and allow us to
continually improve the module.
- If you have a major issue (question logic problem, inability to continue, etc.) that prevents you from submitting your form, please reach out to IRB@uwyo.edu
ROAMWyo Human Ethics FAQ
A. The ROAMWyo HE module is an electronic IRB protocol management and submission system that manages all human subjects research protocols from initial submission to closure. It is cloud-based, user-friendly, and secure. It can be accessed from anywhere as long as an internet connection is available.
A. The ROAMWyo HE dashboard is the homepage for your human subjects research. You can use the dashboard to access your studies, submissions, and tasks.
A. Once ROAMWyo Human Ethics goes live (January 8th, 2024), all new IRB submissions, updates, and annual reviews will take place entirely in ROAMWyo. Paper submissions will not be accepted after this date
A. All of your currently active & approved studies have been carried over from the old system into ROAMWyo as “Legacy” protocols. Legacy Protocols contain the basic information of your project: PI name, faculty advisor, project title, and approval date. PIs will be required to update their Legacy Protocols via protocol updates to add in all their originally approved study information (this is not an opportunity for amendments). This will be required prior to a study update/modification or renewal. Legacies not updated by August 1, 2024, may be administratively closed out by the IRB Office. Researchers who do not see their active and approved study listed as a Legacy Protocol must contact the IRB Office immediately.
Guidance on the Legacy Protocol conversion process will be shared in the written and video training opportunities.
A. Shell Protocols are Legacy Protocols. Please see the Legacy Protocol question above
A. Yes. After your Legacy protocol has been updated to contain all original language and has been approved, you will select “Modification” under the “New Submission” button on your study page. Amendments may include (but are not limited to): changes in research personnel, changes in study design or execution, or altering of any surveys, recruiting materials, and/or consent forms.
A. Each approved protocol has a “Study Details” page and a “Submissions Details” page. The “Study Details” page is the page for the overall protocol/study and includes the approval/expiration dates and all submissions related to the study. The “Submission Details” page outlines each individual submission (initial submission, updates, renewal, etc.) and includes the status of the submission and all approved study materials for the submission.
A. No. ROAMWyo HE will warn you with a red lock icon if another user is currently editing a section. You won't be able to edit that section until they're done with their edits.
A. You will be able to access your approved documents by viewing your submission in ROAMWyo HE. Your approval letter will be sent to you via email.
A. During the submission process, the IRB office may send communication to the PI in the form letters notifying the PI of status changes, approvals, and other needed information. Those letters are sent via email and are available to download directly from “Submission Details” in ROAMWyo HE.
