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Wyoming Union
Recognized Student Organizations

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RSO Recognition Process

This year the RSO recognition process has changed.  All RSOs are required to register their organization through our new online registration process.  Below is the information on how to register your student organization.  Paper registration will no longer be accepted.

Deadline for registration is October 1st at 5pm.  One member from your student organization will be required to attend a mandatory RSO orientation session.  These sessions will be posted soon.

Registering Your Student Organization on Collegiate Link:

Log-in to your WyoWeb account. Click the "UW Life" Tab. In the upper left hand corner click "Get Involved." This will link you to the homepage of Collegiate Link.

Click on the "Organizations" Tab. On the left side toolbar under "Register a new organization" Click "Register."

You will complete 9 steps to submit your organization for recognition. To complete the following steps you will need:

  • The names of your RSO's members
  • The contact information of your RSO's officers
  • The contact information of your RSO's advisor
  • Your RSO's constitution (If you need a digital file of your constitution, contact the Campus Activities Center at cac@uwyo.edu or 307-766-6340 or if you need to create a new constitution, find samples here)
  1. Instructions
  2. Organization Profile
    • In this step, you will be prompted to list your website. This will be your Collegiate Link website so only include what you want your tag to be. For example,  https://uwyo.collegiatelink.net/organization/fridaynightfever
  3. Annual Recognition Additional Information
  4. Organization Categories
  5. Organization Interests
  6. Organization Roster
  7. Annual Recognition Officer Information
  8. Annual Recognition Advisor Information
  9. Upload Constitution - Bylaws

Once you have submitted this form, you will receive an email indicating the received submission. Your advisor must fill out and submit the Advisor Agreement form through Collegiate Link before your submission will be reviewed by a staff member in the Campus Activities Center. Instruct your advisor to access Collegiate Link through WyoWeb. They will find the Advisor Agreement Under the "Campus Links" tab in the right hand corner of Collegiate Link's homepage. Changes to your organization's account will not be able to take place until your submission has been approved. After a staff member in the Campus Activities Center has reviewed your submission, you will receive an email indicating whether your submission was approved or denied. If denied, you can make the necessary changes and submit again. If approved, you can access your organization through WyoWeb to update your organization including events, members, meeting times, volunteer hours, etc.


Creating an Event on Collegiate Link:

Creating an event on Collegiate Link replaces the past activity notification form.  You must fill out this form for any event you are sponsoring on campus excluding regular meeting times.  You will not be able to host an event on campus or request funding from ASUW until you have registered your student organization. Below are the instructions for how to create an event in Collegiate Link.

Go to your organization's site under "My Involvement." Click on "Events" from the side tool bar. Select, "Create an Event."

Step 1. The first page requires you to list the details of the event. There are several "types" of events you can select from. To create a meeting or event that is closed to your RSO, select "organization only." For all other events, select either "campus only" or "public." Always select "none" under the "category" menu.

Step 2. Select "RSO" on the second page.

Step 3. Fill out the "Activity Notification Form." The Campus Activities Center will allow your advisor, ASTEC, Union Events, or any other pertinent office or individual to review your submission. You will still need to reserve any space or service for the event but will not be required to obtain signatures.

Step 4. If you indicated you will be requesting funding from ASUW's RSO Funding Board, you will be prompted to complete the Funding Application.

Step 5. Submit your event. (You will do this after Step 3 or Step 4, depending on your funding needs). After the event is reviewed, you will receive an email from the Campus Activities Center indicating whether your submission was approved or denied with changes to be made.

If you have any questions please contact the Campus Activities Center at cac@uwyo.edu or 307-766-6340.

With more than 200 recognized student organizations on campus, you can certainly find one to fit your interests and needs.

Why you should get involved:

  • Meet and make new friends.
  • Pursue special interests or hobbies.
  • Develop your leadership and communication skills.
  • Express support for and contribute to a cause or purpose you strongly believe in.
  • Gain opportunities for professional development.
  • Interact with faculty, staff, students, and the community.
  • Participate in local, regional, and national student and professional activities.
  • Develop a closer alliance with the University.

 

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