The following arrangements need to be made before registering your event:
Space will be temporarily held until you complete the following steps and receive
official approval by Risk Management.
- Classrooms or Outside Space: Central Scheduling at 766-6717 or 766-2487
- Spaces in the Wyoming Union: Union Events office at 766-3161
- Gateway or Conference Center: UW Catering and Events at 766-2050
University of Wyoming Catering should be given first rights of refusal for all campus events.
- UW Catering: 766-2050 | catering@uwyo.edu
- Approved off-campus caterers
For all other food sources: (non-approved caterers, making your own food, etc.) - If the food is being served to anyone other than members of the group holding the event, you must have one of the following:
- The caterer must have general liability and automobile liability insurance with minimum limits of $1,000,000
OR
- Event insurance naming the University as additional insured.
Additional information and resources regarding insurance can be found at uwyo.edu/risk/claims-and-insurance/events.html
A request form needs to be submitted in order to serve alcohol at any UW event.
Completed forms for events in the union are submitted to the Union Director.
For all other UW locations, forms are submitted to Central Scheduling, Classroom Building 204 or by email to aohlsch1@uwyo.edu
Outdoor amplified sound is allowed Monday through Friday from 11:45 a.m. - 1:00 p.m. and 5:00 p.m. - 6:00 p.m. (per University Regulation 2-178)
- Additional time for weekday evenings and weekends can be requested through Central Scheduling, 766-6717.
- Student Technical Service:: 766-3837
You may need to request permission to film or photograph at your event. Please contact Central Scheduling at 766-6717 with any questions.
Contact the University of Wyoming Police Department at 766-5179
Contact Central Scheduling at 766-6717 to reserves tables, chairs, garbage cans, recycling bins, and stages for outdoor events.
Groups should be familiar of the policy concerning minors participating in university-approved programs. If there are any questions please contact Risk Managemant, risk@uwyo.edu
Contact Risk Management for approval risk@uwyo.edu or 766-5767
Related University Regulations/Policies