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Zoom is UW’s web-conferencing solution. UW has an enterprise license, and every student,
staff, and faculty member at UW has their own Zoom Pro license, which allows them
to schedule and host their own Zoom meetings for class sessions, office hours, job
candidate interviews, student group meetings, committee meetings, etc.
Zoom allows for anyone in a meeting to share their screen. It also has a polling feature
and a breakout room feature (which allows the meeting host to easily break participants
UW also provides Zoom Cloud storage for faculty, which provides a server on which
Zoom recordings can be stored for the duration of a semester. (Note: UW’s Zoom Cloud storage is typically purged prior to each new term.)
HOW TO LOG IN TO ZOOM
HOW TO SCHEDULE A MEETING
HOW TO USE BREAKOUT ROOMS
HOW TO RECORD LECTURE CONTENT
MORE ECTL VIDEOS ABOUT VIDGRID
UWIT ZOOM SUPPORT
VIDGRID'S HELP CENTER
Every student and employee at UW automatically has a Zoom Pro license. You can access
your Zoom account through WyoWeb (click the Zoom icon along the top row of icons)
or through the SSO (single sign-on) option within the Zoom app/client (Android, iOS,
MacOS or Windows).
University Regulation 8-1, "Proper use of Computing and Data Communications by the
Division of Information Technology,” indirectly addressed questions of student privacy
in relation to Zoom recordings.
This regulation indicates that university computing devices, software, and digital
communication is restricted to use by university students, staff, and faculty in support
of teaching, learning, research, service, and administration, and that it is subject
to all applicable university regulations, as well as HIPAA and FERPA.
The regulation also indicates that students, staff, and faculty are responsible for
using university-provided tools (e.g., Zoom recordings) with the required discretion.
We interpret this regulation to suggest that recordings of class sessions (including
identifiable students) should be limited in their availability to course shells and
not beyond that.
This interpretation and stance also aligns with Portland State University, which discusses
additional concerns and justification here.
Want more help? Reach out to ECTL staff at firstname.lastname@example.org