Supplier Guide

HOW TO DO BUSINESS WITH THE UNIVERSITY OF WYOMING

Thank you for your interest in conducting business with the University of Wyoming. The principal objective of Procurement Services is to organize and administer a centralized purchasing service in accordance with sound business practices and state and federal regulations while maximizing the purchasing value of university funds.

Purchases are made in accordance with university policies and guidelines through existing competitively awarded contracts, informal quotations, P-Card, competitive sealed bids, and competitive sealed proposals (RFP's).

By statute, the University of Wyoming is exempt from paying sales, use, and lodging taxes, as a State of Wyoming entity.

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BECOMING A REGISTERED SUPPLIER

The University of Wyoming maintains a supplier database, which includes information regarding suppliers and individuals that do business with the University. To maintain current and accurate information, all prospective suppliers wishing to do business with the University must register via the online Supplier Self-Registration process.

Please navigate to https://UWPublicReports.Uwyo.Edu and then click on the Supplier Self Registration Information link.

Any supplier registration questions can be directed to new-supplier-request@uwyo.edu

Completing this registration does not place a supplier on a preferred suppliers list or on the Procurement Services solicitation list. Please see how to participate in the solicitation process section below for solicitation information.

PURCHASING THRESHOLDS

UW Procurement Services follows the University of Wyoming Procurement Rules and Quote/Bid Threshold Policy. All purchases, regardless of funding source, are subject to the same policies.

HOW TO PARTICIPATE IN THE SOLICITATION PROCESS

University of Wyoming Procurement Services posts formal solicitations to the BidNet Direct portal, a service that allows government agencies to post and notify suppliers of solicitation opportunities.

BidNet Direct

BidNet Supplier Support: 1-800-835-4603

Suppliers must register with BidNet to access solicitation documents for the University of Wyoming.  Registration is free, however, suppliers may register for a fee to receive enhanced site functionality and automatic solicitation opportunity notifications.  Suppliers who register for automatic notifications receive solicitation opportunities geared toward their product/service offerings based on the categories they associate with their account.  Suppliers who do not register for the automatic solicitation notifications are responsible for monitoring solicitations and related documentation on their own.

University of Wyoming solicitations posted to BidNet Direct must be submitted according to the terms and conditions stated in the solicitation documents.  

Suppliers are responsible for regularly monitoring BidNet Direct to be aware of opportunities and to review changes or addenda to solicitations. University of Wyoming is not responsible for misinformation received from private plan rooms or plan holders.  Please use our Competitive Solicitations page to access solicitation information for University of Wyoming. 

PAYMENT TO SUPPLIER

Original invoices must be routed to the “Bill-To” address indicated on the purchase order or contract document.  Incorrectly addressed invoices may become lost or may experience significant delays in payment. 

With authorization from the ordering department involved in the purchase, UW Payment Services will process invoices for payment.  Payments cannot be arranged by Payment Services unless the ordering department has authorized a payment.

Any questions about payment should be directed to the ordering department.

BUY-WY

The BUY-WY initiative formalizes the University’s commitment to supporting Wyoming’s economy through its own purchasing activities – one could call it Cowboys supporting Cowboys!  When the University spends money with Wyoming businesses, that money is more likely to stay in Wyoming, creating local jobs and strengthening the communities in which these businesses reside. As Wyoming businesses succeed, so does the State and University of Wyoming!   

The BUY-WY initiative does not remove the University’s obligation to be good and effective stewards of the funding provided to it. However, it challenges the University community to find ways in which it can expand the involvement of Wyoming businesses in its purchasing activities while operating within existing budgets.

Please check out the BUY-WY website for more details!

CONSTRUCTION

Construction falls under the delegation of University Operations. For more information about University Operations purchasing procedures, please visit their websites or call them directly: