How to become a registered supplier
STep 1 - Check your supplier Status
Use the Supplier Look-Up Tool to confirm:
- Whether you are already registered with the University of Wyoming, and
- Whether your supplier profile has an Active Status
If you need to make edits to any of your supplier information or you are showing as an Inactive supplier, please reach out to suppliers@uwyo.edu.
If you are already registered and have an Active profile, no further action is needed. You can let the department you are working with know you are an active supplier.
If you are not currently registered as a supplier, please continue to Step 2.
Step 2 - Completing a IRS W-9:
You must complete an IRS W-9 before beginning the supplier self-registration.
If you are NOT a U.S. citizen, resident alien, or U.S. business:
Contact the Tax Office at tax@uwyo.edu as international suppliers do not complete the Supplier Self‑Registration. The Tax Office will guide you through the alternate international supplier setup process.
Acceptable signature types for the W‑9:
- Handwritten “wet” signature (printed, signed in ink, scanned or photographed)
- Authenticated Adobe digital signature
- Authenticated DocuSign electronic signature with validation envelope
DocuSign option: UW Procurement provides DocuSign through the registration portal. After signing, download the completed W‑9 and attach it to your registration.
For a step-by-step guide on this process, please refer to Complete IRS W-9 with DocuSign.
Step 3 - Complete the self-registration:
With your IRS W-9, you can now complete the supplier self-registration. The registration is for both individuals and businesses.
If you need any assistance with the supplier-registration, we recommend checking out our Quick Reference Guide on the Supplier Self-Registration as this will walk you through step-by-step!
If you need additional assistance, please reach out to suppliers@uwyo.edu.
Step 4 - What happens after you submit
Upon completion of these steps, your information will be successfully submitted to the University of Wyoming. Please be advised that your information must undergo a review and approval process conducted by the Procurement Services department before you can be established as a registered supplier. This review typically takes 1–2 business days; however, processing times may vary depending on operational demands.
The University of Wyoming has earned its Research Level 1 (R1) status from the Carnegie Classification of Institutions of Higher Education, placing Wyoming's only four-year university with the top research universities in the United States.