Reserving Campus Recreation Facilities

• Reservations for Campus Recreation facilities can be requested by completing this online form or in person at the Campus Recreation Business Office during regular facility building hours (see facility schedule)
• Campus Recreation facilities may only be reserved/rented for the purpose of recreation and exercise activities.
• Reservations are accepted on a semester basis only through our online form.
• Reservations made at least 72 hours in advance may guarantee use of the facilities, if space and employees are available.  If a reservation is made less than 72 hours in advance, it may not be possible to obtain employees and the use of the facility may be denied.
• Confirmation of a reservation for facilities may take up to five (5) days after the facility request form is submitted.  After this request has been approved, an e-mail confirmation will be sent to the e-mail address provided.  Questions can be directed to (307) 766-3428.
• Cancellation must be made 48 hours prior to start of reservation or employee costs are still the responsibility of the requesting organization.
• Facility users may be responsible for setup/cleanup of activity area(s).  Additional costs may be applied if recreation staff provides this service.

Additional Reservation Information

• Who can reserve campus recreation facilities?
• What activity areas can be reserved?
• Pool reservation considerations
• Recreation Facility Rental Fees

Who can reserve campus recreation facilities?

• UW Affiliated Groups
  
  • Academic classes and/or active Recognized Student Organization (RSOs) are eligible to reserve activity areas for recreation and/or exercise activities if space is available during open building hours.  All participants must be current Campus Recreation members or purchase a daily guest pass.
  • RSOs are allowed two hour blocks two nights a week during open hors for semester rentals.
  • RSOs must provide insurance IF there event includes outside (non-UW affiliated) individuals or is open to the public.
  • If money will be raised as a donation to an organization, a signed letter on organizational letterhead is required from the organization accepting the donations before the event can take place.
• Non-UW Affiliated Groups/Organizations
  • If a reservation is open to the public, includes members of the public not sponsored or affiliated with UW, or is from an outside agency/organization (meaning non-UW affiliated), the following waiver must be printed, signed, and returned by each participant to Campus Recreation staff prior to or at the start of the reservation.
  • Non-university affiliated individuals or groups (or events open to the public) must provide a proof of insurance certificate indicating single-liability insurance in which the University of Wyoming is named as additional insured in the amount of $1 million covering bodily injury, including death, and property damage.
  • Non-UW affiliated groups/organizations are limited to reserving the facility outside of regular facility hours. Some exceptions may apply.

What activity areas can be reserved?

Pool reservation considerations

• Rental of Half Acre or Corbett pool will require hiring a minimum of 2 lifeguards to supervise the use of the pool.  After that, the ratio for lifeguards/participants is 1 lifeguard for every 15 adult participants; more may be needed for minors.
• Pool limits for Half Acre are 45 participants and 92 participants for Corbett pool at any time during a reservation.
• Children using diapers must have rubber pants or waterproof diapers to enter the pool.
• Pool reservations may end 10 minutes before the hour or start 10 minutes after the hour to clear the pool to prepare for the next activity.
• Minors using the pool must be supervised on deck or in the water at all times.  Please see complete pool guidelines in the Policy and Procedures handbook.

Recreation Facility Rental Fees

Employees costs are doubled 11 p.m.-8 a.m.

Campus Recreation determines the amount of staff needed depending on the number of participants within the rental request.

Recreation Fields: Call (307) 766-6492 for fees