Prior to Departure
Education Abroad asks that all international travelers (including faculty) register their travel in the Cowboys Abroad Portal.
If Education Abroad sends you check-in requests by email, or by phone please respond! These are extremely important so we know that you are safe during emergencies and so we can assist you if assistance is required.
Education abroad advisors (uwyoabd@uwyo.edu) must receive from all international and NSE travelers (including faculty leading UW students abroad) prior to departure:
- Itinerary information, including international and in-country travel details; housing, hotels, and hostels; and program details
- Emergency contact information in the US for the student/faculty member in the US (parent, sibling, spouse, etc.)
- Passport information
- Waiver of liability form
- Medical questionnaire
In addition, all travelers should register with the US State Department Smart Traveler Enrollment Program (STEP) before going on their program. This is useful for students who find themselves in the middle of natural disasters abroad, pandemics, or emergencies. It allows the US government to know where its citizens are when they travel abroad. Additionally, the U.S. DOS’s Travelers website provides a variety of travel safety resources, including country specific Travel Advisories.
In Case of Emergency
Take whatever actions are necessary to ensure your immediate safety. Contact local emergency services. In all cases, contact your lead instructor in the case of a faculty-directed program abroad or host organization/program provider you are working with, if applicable.
In case of dire situations, or if you need more guidance, contact the nearest U.S. Embassy or Consulate.
If necessary, contact Shelley Jewell, Director of Education Abroad or emergency designee.
From Abroad:
- From 8:00 a.m. - 5 p.m. MST or MDT: 001-307-766-3678
- After hours or for most holidays, from abroad: 001-859-552-7351
Communication while Abroad
If an adverse event occurs in the country or region of travel, as soon as possible after ensuring immediate safety travelers should contact designated UW personnel (see below) and look for inquiries from UW personnel through email or phone contact, or other methods as arranged prior to departure (via social network sites, for example). In the case of a class, it is sufficient for the lead instructor to make the contact, provided that person has accurate information about everyone traveling in association with the class.
At UW:
- First point of contact: Shelley Jewell, Director of Education Abroad or emergency designee (From abroad: 001-307-766-3678 from 8:00 a.m. - 5 p.m. MST or MDT. After hours or for most holidays, from abroad: 001-859-552-7351)
- Secondary points of contact: Dean of Students (001-307-766-3296 from 8:00 a.m. - 5 p.m. MST or MDT, 001-307-760-4454 outside of business hours); or Vice President for Student Affairs (001-307-766-5123 from 8:00 a.m. - 5 p.m. MST or MDT, or 001-307-760-2370 outside of business hours)
- Urgent point of contact: UW Police Dispatch (from abroad: 001-307-766-5179)
UW Internal Communications:
Upon ascertaining the status of travelers, in all cases (including an "all clear"), education abroad staff contacted will notify all the following parties of the group's status via email:
- UW Provost
- Vice President for Student Affairs
- Dean of Students
- Institutional Communications Director
- Vice President and General Counsel
- University Risk Manager
In the event of a dire situation, all of the above must be notified immediately by the Director of Education Abroad, or whoever is the first contact, by email and phone. In addition to the above, the following will also be notified:
- Dean of affected faculty member and/or students
- Department head of effected faculty member and/or students
If Education Abroad is not the first point of contact, UWPD dispatch will alert the individuals listed above.