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Accessioning

American Heritage Center

Accessioning Department


Who We Are

  • William Hopkins, Collections Manager
  • Mary Ann Meyer, Archival Processor

What We Do

The Accessioning Department of the American Heritage Center reports directly to the Collections Manager and is responsible for a wide range of duties pertaining to the use and safekeeping of the Center's archival collections.  As the recipient of all new archival collection material arriving at the Center the department assists collection donors, and the archivists working with them, in preparing and shipping their material, and upon arrival examines and verifies the contents to be sure the material has arrived safely.  As the first onsite department to have contact with collections as they arrive at the AHC, the Accessioning Department is responsible for examining and appraising new collection arrivals and for determining the presence of out of scope formats, problematic, and even hazardous materials which should not be admitted into the Center's collection holdings, and then, in consultation with the relevant specialists, for separating and determining the ultimate treatment of that material.  Additionally, the department establishes the initial intellectual and physical control over the material (recording legal documentation, assigning collection names, accession numbers, accretion trailers, etc.), creates and distributes basic finding aids (both internally as well as creating catalog records and inventories) for use by the Center's patrons, and also re-boxes, numbers, and assigns the collection material to the appropriate archival storage area.

The Accessioning Department also assists the Collections Manager in the long-term storage and care of the archival collections, and maintaining the archival storage areas (both mechanically and environmentally). 

Finally, if a collection has been deaccessioned by the Acquisitions Committee, the Accessioning Department is responsible for coordinating the return, transfer, or disposal/destruction of the material.

Contact Us

For more information, contact William Hopkins.


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