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Contract Process

General Information

The Office of General Counsel Contract Process is now on WyoCloud!

For instructions on using the WyoCloud Contracts Module, please see the Quick Reference Guide.

What is a Contract?

A contract is an agreement (oral or written) between two or more parties where there is a mutual exchange of promises or other consideration upon defined terms and/or conditions. Although contracts for the University of Wyoming are primarily written documents, there can be enforceable oral contracts. Written contracts may take many forms including:

  • Agreements for Services

  • Letter of Agreement

  • Purchase Orders

  • Online Terms and Conditions

  • Invoices

What is a good?

Goods are defined as supplies, materials, and equipment purchased by University departments. 

For example, these are all considered goods:

  • Pens

  • Software

  • Equipment 

Goods are (usually) expenses charged to expenditure account codes in the 2xxxxx or 4xxxxx category.

What is a service?

Services are defined as labor, time, or effort furnished by an outside entity to the University.

For example, these are all considered services:

  • Providing training

  • Performing a seminar

  • Writing a report

  • Designing a website

Services are (usually) expenses charged to expenditure account codes in the 9xxxxx category.

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What is the threshold for contracts and purchase orders?

Effective July 1, 2014, the University raised the threshold for contracts for services and for use of a purchase order (PO).

  • A PO is only required for service arrangements valued at $2,500 or above (an increase from $1,500).

  • A contract is only required for service arrangements valued at $10,000 and above (an increase from $1,500).

What if the purchase involves both a good and a service?

If a purchase involves both a good and a service (for example, you purchase a piece of equipment and the company provides training to University employees on how to use the equipment), then the purchase should be treated as a service.

What if the purchase is software or other technology?

Purchases of information technology services and products by the University, including, but not limited to use of hardware and software products and web page design or maintenance, need to adhere to the Accessibility Policy for Technology Purchases.

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Contact Us

Office of General Counsel

Tara Evans, General Counsel

Old Main 204

1000 E. University Ave.

Dept. 3434

Laramie, WY 82071

Phone: 307-766-4997

Fax: 307-766-2993

1000 E. University Ave. Laramie, WY 82071
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