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Process if Vender Does Not Require a Contract

Office of General Counsel

Process if vendor does not require a contract (service only, not goods)

If the service provider does not require the use of its own external contract, a contract is not required unless the arrangement is valued at $10,000 or above. The following processes apply if there is no external contract:

Service arrangements valued at less than $2,500

An internally-generated contract is not required.  Services may be paid for by procurement card or payment request when the invoice is received.  Review by the Office of General Counsel is not required. See Payment Instructions for more information.

Service arrangements valued at $2,500 to $9,999

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Service arrangements valued at $10,000 and above

  • Step 1: Complete the template Agreement for Services.  You must fill in and complete the following sections: (1) the contracting party in the heading; (2) sections 1, 3, 5, 6, and 8(K); and (3) Exhibit A (the more detail, the better).  
  • Step 2: Complete the Office of General Counsel Checklist. If the answer to any of the first five questions on the checklist is “yes,” the unit must forward the contract and the Checklist to each appropriate individual listed on the Checklist for approval. The individual will send the approval back to the unit (not the Office of General Counsel).  Approval may be obtained via e-mail. 
  • Step 3: Complete the Employee/Independent Contractor (E/IC) Determination Worksheet if the agreement involves a professional service account code (9xxxxx) or agreement involves payment to a foreign individual or business. The E/IC Determination Worksheet is an internal document that should not be sent to or filled out by the service provider.
  • Step 4: Send the following documents to the Tax Office (hard copy or electronically): (1) the Office of General Counsel Checklist (with all approvals or signatures attached from step two); (2) the completed contract; and (3) the E/IC Determination Worksheet .  If the E/IC Determination Worksheet is approved, the Tax Office will forward the agreement to the Office of General Counsel for contract review.
  • Step 5: The Office of General Counsel will review and send to the proper signature authority.  Once signed, the Office of General Counsel will notify the unit.
  • Step 6: Initiate a PO and attach the signed Agreement for Services (must be signed by both parties) and the EI/C Determination Worksheet. See Payment Instructions  for more information.

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Office of General Counsel

Tara Evans, General Counsel

Old Main 204

1000 E. University Ave.

Dept. 3434

Laramie, WY 82071

Phone: 307-766-4997

Fax: 307-766-2993

1000 E. University Ave. Laramie, WY 82071
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