The University of Wyoming (UW) has used InfoEd as its research administration system since 2009. Since then, electronic research administration (eRA) systems like InfoEd, have evolved greatly and UW’s internal systems have also changed. In 2017, UW implemented a new cloud-based financial system, a human capital management system, and an effort reporting system. These system changes led to ORED’s recommendation of issuing a request for proposals (RFP) for eRA vendor evaluation and competition. In March 2021, the University released a request for proposals to solicit vendors for eRA system for campus. Of the proposals received, three were selected for final interviews. A UW selection team included representation from the Office of Research and Economic Development (ORED) Pre-Award and Compliance units; the Office of Sponsored Programs; PIs; a Departmental Administrator; and Faculty Senate. This committee selected Cayuse due to the quality and ease of use of their product and their customer service record. Cayuse serves over 500 universities in the US and abroad and has the largest market share of the top three eRA vendors. Here is a link to the Cayuse, LLC website: https://cayuse.com/about/.
UW will be branding the new eRA system with its own unique name, ROAMWyo (Research Organization, Administration, and Management ). Our eRA system vendor is Cayuse, but the system will be known as ROAMWyo.
ROAMWyo will streamline and improve the management of the grant life cycle. In addition, it will reduce administrative burden, improve collaboration between researchers and administrators, mitigate compliance risks, and increase efficiency. Five applications will be implemented for this platform: Proposals, Sponsored Projects, Animal Oversight, Human Ethics, and Outside Interests.
Dear University Research Community,
As you may recall, the Research and Economic Development Division has been working activing on a major development project to streamline and improve management of the grant life cycle at the University of Wyoming by implementing a new electronic Research Administration (eRA) System, ROAMWyo. The goals with this implementation are: streamline and reduce administrative burden, improve collaboration between researchers and administrators, mitigate compliance risks, and increase efficiency. Five applications were purchase from Cayuse: Proposals, Sponsored Projects, Animal Oversight, Human Ethics, and Outside Interests. Implementation is ongoing for Proposals, Sponsored Projects and Animal Oversight. We will be embarking on Human Ethics and Outside Interests implementation in the near future. We wanted to provide campus with some updates with where we are at in regards to this implementation.
ROAMWyo Sponsored Projects/Proposals
Overview: The ROAMWyo Proposals and Sponsored Projects applications will allow PIs to prepare proposals for internal routing and review. ROAMWyo will provide researchers a dashboard that gives an overview of proposal progress and awards. ROAMWyo allows direct system-to-system submission capabilities with Grants.gov, which ensures proposal accuracy with real-time error validations.
Live Virtual Animal Oversight Training Sessions:
(all presentations will be the same, expected to last ~90mins)
Please join us for a demonstration of the Sponsored Projects module of our new eRA, ROAMWyo
Date: 01/20/2023
When: 12:30-2:00 p.m.
Where: https://uwyo.zoom.us/j/94872268288
Please note that this is not a training session, only a demonstration.
ROAMWyo Animal Oversight
Overview: The Animal Oversight application will assist with IACUC compliance by streamlining the protocol review and approval process. In addition, a dashboard will be available to researchers, which will display the status of their protocols.
As you can imagine, this implementation has been and continues to be a significant undertaking with many moving parts. The Research and Economic Development Division is committed to making the transition from our current processes to the ROAMWyo system as smooth as possible. End user training for each application will be provided prior to launching these applications.
We appreciate your support and look forward to continuing to improve research administration processes here at the University of Wyoming. If you have any questions, please feel free to contact Ashlee Kupilik at ROAMWyo@uwyo.edu.
Regards,
The ROAMWyo Implementation Team
ERA systems have evolved greatly since UW purchased InfoEd in 2009. UW’s internal systems have also evolved over that time. In 2017 UW implemented a new cloud-based financial system, a human capital management system, and an effort reporting system. ORED wanted to ensure that the eRA system used by campus was a system that best fit the needs of the institution.
No, access to ROAMWyo will be managed by ORED in collaboration with the Application Security Office.
For questions regarding ROAMWyo please contact our eRA Executive Business Analyst, Ashlee Kupilik, at 307-766-5350 or roamwyo@uwyo.edu
ROAMWyo can be accessed like many other UW programs, with Single Sign On (SSO).
Yes. All faculty and animal protocol submitters will be required to submit a protocol through the new system once it is officially launched. Paper/emailed protocols, renewals, or amendments will not be reviewed or approved. IACUC reviewers are required to review animal use protocols within the new system.
Extensive and comprehensive training will be available to all University of Wyoming faculty and staff impacted by the new system. Departments will also have champion trainers if one determines they need more training. Training schedules will be announced soon.
1000 E. University Ave. Laramie, WY 82071
UW Operators (307) 766-1121 | Contact Us | Download Adobe Reader