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Satisfactory Academic Progress Policy

The University Of Wyoming Office of Scholarships & Financial Aid is responsible for ensuring that all students receiving federal financial aid meet minimum standards.

Satisfactory Academic Progress is reviewed at the end of each semester (fall, spring, summer) and the following three areas are measured:

  1. GPA (Qualitative Standard)
    A student must successfully meet the following minimum Institutional cumulative GPA for their program:

    • Undergraduate & Professional programs - 2.0

    • Graduate programs - 3.0

  2. Percentage (Quantitative Standard or Pace)
    A student must successfully complete 67% of the cumulative hours attempted.

  3. Pace (overall completed hours divided by overall attempted hours)

The following courses count as attempted and completed in the SAP calculation:

  • Successfully completed courses with grades of A, B, C, D, or S

  • Transfer hours

  • Academic Renewal hours earned through previous enrollment

  • Advanced Placement Credit

  • Incomplete grades that are now completed

  • Experiential Learning Credits

  • Summer Session credits successfully completed

  • Credits earned through Study Abroad and Consortium agreements

  • Credits earned while the student is not receiving federal aid

The following courses count as attempted and not completed in the SAP calculation:

  • Failed, Withdrawn, Incomplete, Repeat, Unsatisfactory

The following courses do not count as attempted or completed in the SAP calculation:

  • Correspondence, Audit, Credit by Exam, Remedial, Enrichment

Students who have not met the minimum standard requirements for the previous semester will be placed on a 'Warning' status. Students on 'Warning' status are eligible for financial aid for one additional semester. Students who do not meet minimum standard requirements at the end of their 'Warning' semester will be 'Not Eligible' for the next semester.

Maximum Hours (Timeframe Standard)

A student must be making progress toward a degree. The University of Wyoming sets the following maximum timeframe for student degrees:

  • Undergraduate - 180 hours (150% of 120 hours)

  • Master's Program - 45 hours (150% of 30 hours)

  • Doctorate Program - 108 hours (150% of 72 hours)

  • Law - 135 hours (150% of 90 hours)

  • Pharmacy - 213 hours (150% of 142 hours)

Transfer hours are included in the calculation of the Maximum Hours (Timeframe Standard).

When pursuing multiple degrees or changing majors the maximum timeframe may be adjusted based on a student generated appeal that includes a degree audit.

All attempted credit hours are considered when calculating the maximum timeframe regardless of whether or not the student received financial aid for those hours.

Any student with hours over the maximum limit are ‘Not Eligible’ for further federal financial aid until a SAP appeal is received and approved by the committee. There will be no warning semester. Students must submit an appeal and be approved. Submitting an appeal does not guarantee approval. Students awaiting a decision on their SAP appeal are responsible for paying their tuition and fees by the payment deadline.

Financial Aid Probation

Students who have successfully appealed a status of “Not Eligible” are placed on probation and are eligible to receive federal aid for one more semester. After Probation, the student must be making SAP or successfully following their Academic Plan. Students are reviewed at the end of each semester for compliance with their Academic Plan and SAP Standards.

Reinstatement

If a student loses federal financial aid eligibility due to not meeting SAP standards or their appeal was denied, they can regain eligibility in one of the following ways:

  1. Completing courses using their own resources that will satisfy the deficient SAP area.

  2. Successfully appealing by submitting a SAP Appeal Form with supporting documentation.

  3. Taking a minimum of 2 classes, 6 hours, no fails, no withdrawals and grades of “C” or better on their own. If successful, can appeal for the next term.

SAP Appeal Process

Students who are Not Eligible can appeal their status by submitting the SAP Appeal Form (one semester or multi semesters) and a formal written request with supporting documentation to the Scholarships & Financial Aid office no later than the conclusion of the Drop/Add period for the current semester in which they intend to appeal. The appropriate appeal form is available to the student once they have met with a SAP counselor. The SAP Appeal Form must include the following:

  • an explanation of any extenuating circumstances that prevented the student from maintaining Satisfactory Academic Progress,

  • an explanation of what has changed that will allow the student to succeed academically,

  • an Academic Plan signed by their academic advisor that will enable student success, and

  • a degree audit for those students who have reached their maximum timeframe.

All appeals are reviewed by a SAP committee. The review time for appeals may take a minimum of 2 weeks. Students will be notified of the results by email and mail. If the appeal is denied, students may request an additional review by the Director of Scholarships & Financial Aid if they have something that was not included in the original appeal to be considered. The Director's decision is final.

Items to consider:

  • Financial aid SAP is not the same as academic progress through the Registrar.

  • Being declared 'Not Eligible' for federal financial aid does not mean a student has been academically dismissed from the University of Wyoming.

  • Many scholarship recipients are required to maintain a higher credit hour level or grade point average than outlined in this policy. Guidelines on the minimum acceptable credits/grade point average for scholarship recipients are outlined by donors or in acceptance notices signed by the recipient.

  • Students who received federal financial aid and were identified as having “All F’s” for the previous semester are “Not Eligible” for further federal financial aid. Students must submit an “All F’s” appeal. The appeal must be approved by the SAP Committee.

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