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Faculty Advisor Resources

Curriculum & Instruction

This page provides information for Curriculum & Instruction faculty as a reference for graduate student advising.  Students who are seeking advising information should view the Current Student Resources page and contact their faculty advisor.

Role of Initial Advisor

  • Initial advisors need to be graduate students' point of contact for their C&I program. Please stay in touch with your advisee, preferably every semester to answer any questions. We hope this will help students stay on track and not fall through the cracks. Remember as an initial advisor you are to help the student be successful in the first few semesters at UW.
  • You are not the chair and the student may choose another faculty member to chair their graduate committee.
  • Mentor and discuss committee formation within the 1st year of students admittance to the program.

You've been assigned a C&I graduate student advisee...now what?

Step 1:

  • You will be copied on the student's acceptance letter as their initial advisor or you will be contacted by the C&I department.

Step 2:

  • Contact the student to arrange an advising appointment within two weeks of the acceptance letter notification, if you haven't heard from the student.
  • Correspond with the student through their assigned UW email account. 
  • When requesting an initial appointment:
    • Invite the student to have ready an idea of what they want to accomplish from the graduate program and what area of emphasis they want to pursue.
    • What classes they want to take.
    • How many classes they plan to take per semester.
  • Make sure the student has a copy of the specific C&I program sheet that applies to their program. You can find this on the Current Student Resources page under Program Worksheets.

Step 3:

  • Prepare for the appointment.
    • Review the students file which will be located in the C&I Office Associate's office.
    • Review the program worksheet for that program.
    • Become familiar with classes being offered that semester for the student's program area.

Step 4:

  • Meet with student.
    • Talk about what classes are being offered that semester.
    • Find out what available classes are of interest to the student.
    • Formulate a long term plan or timeline for completion of the program.
    • Advise the student to register as soon as they are eligible.
    • Before ending the appointment make sure the student is comfortable with the program or has any more questions.

Step 5:

  • Keep a copy of the program sheet in the students file housed in the C&I Office Associate's office.
  • Keep in contact with your advisee at least every semester with regular advising appointments.
  • With these regular semester advising appointments review:
    • The students GPA.
    • The students transcripts to make sure the student is staying on course and is successfully completing the coursework.
    • Check to see if all appropriate forms are being filed (i.e. Program of Study, Committee Assignment, etc.) By the end of the student's second semester or after the student has completed at least 12 credit hours, you and your student should create a program of study.

 

Look up Student Information:

To get information on your students’ courses, degree evaluations, etc. use WyoWeb.

To retrieve student information:

  1. Go to the Faculty and Staff tab.
  2. Click on "Faculty and Advisor" tab.

 

If you know you have an advisee, but don’t see them on your list, email the C&I Office Associate and they will get you listed as their advisor in the system.  Furthermore, if you have individuals listed who are no longer your current advisees, please also email this to the Office Associate so they can be removed from your list in the system.

Forms for Current Students:

Forms (and some direction on filling them out) can be found on the C&I website under the Current Student Resources page.  Please let your students know about it.   If you think of anything that should be on the site for students, let the Office Associate know.

There are several major forms that students are required to fill out in the process of their graduate studies.

Program of Study - Be sure students do the following, then submit to C&I Office Associate for proper signature routing.

  • Use the appropriate program information in Dept/Program, Major, and Option (see below).
  • Include all core courses
  • List any courses taken at UW prior to admission to the graduate program program in Section 2.  Any taken at other Universities must be listed in Section 4.
    • Section 2 includes post-bacc courses taken for MAs and UW Master’s courses taken for doc students
      • Post-bacc students have taken 12 hours which count toward their master’s curriculum.  Don’t use the regular MA sheet to determine their course work.  They have a specific sheet, which is on the website.  Basically, their post bacc courses count toward the assessment class and all but one emphasis elective.
  • Only 9 hours of transfer courses can be taken at another University.  Those go in section 4.  The exception to this is for Doctoral students, who can transfer in up to 30 from a Master's degree.
  • Don’t list any courses they took at UW while they were in undergraduate status (you can tell by looking at their transcripts on WyoWeb what level they were when they earned a course)
  • Don’t list more than 12 credits in section 2 (if they wish to do so, they must fill out a petition)
  • Courses that students took while they were enrolled in a certificate program (TAIC, ESL, or Literacy) do NOT count toward the 12-hour rule.  As long as students are enrolled in those programs, they can take as many as they want in that status prior to applying for a degree program.  These courses would be listed in section 3.
  • Don't list more than 6 hours of EDCI 5890 Directed Professional Study, the MAX is 6
  • Total hours add up to minimum  that meets program requirement
    • MA is 32
    • PhD in Curriculum Studies is 81, & EdD is 80 (includes a maximum 30 hours of Master’s if applicable, programs may vary)
  • Sign the form
    • The C&I Office Associate can help obtain other signatures

Committee Assignment - Be sure student submits completed form to C&I Office Associate to be routed properly BEFORE THE PROGRAM OF STUDY

  • Academic Affairs will now approve all new graduate committee formed after July 1, 2015 and any changes to existing graduate committees
  • Your committee chair must be a C&I Faculty member
  • Committee Change Form - fill out and submit when you have committee changes AFTER an initial committee has been set-up and approved 

 

Report of Final Exam – to be completed after the thesis/dissertation defense or Plan B presentation.

  • Must be signed by all committee members, the C&I Head, and the Associate Dean.
  • For a student to graduate in a given semester, this form must be received, completely and correctly filled out, by the final day of classes of that semester.

 

Anticipated Graduation Date form

  • Must be completed by student and submitted to the Registrar no later than the final day of classes in the semester the student wishes to graduate.  However, it is strongly recommended that the student submit it at the beginning of the semester, so any paperwork issues can be addressed and graduation will not be delayed.  Submitting on the final day of class does NOT guarantee graduation.
  • If a student delays their graduation, a new anticipated graduation date form must be submitted for the new expected semester of graduation.

 

Other required petitions and forms that may arise are posted on the current student resources tab or the Registrar's site for graduate student forms.

Degree

Dept/Program

Major

Option/Concentration

MA

Curriculum & Instruction

Education

Curriculum & Instruction

EdD

Curriculum & Instruction

Education

Curriculum & Instruction

PhD

Curriculum & Instruction

Curriculum & Instruction

Curriculum  Studies, Literacy Education, Mathematics Education, or  Science Education

Course Registration

PERC Numbers:

  • All MA and EdD students are Outreach and shouldn't need perc numbers.  If a student says they need one, let the Office Associate know so they can have the student’s status updated.
  • PERC numbers can be attained by contacting the Office Associate.

Continuing Registration:

  • Students who are taking a semester off should enroll for an hour of continuing registration (not too expensive) to maintain their library and email access.
  • If students go 2+ semesters without enrolling at all, they will need to re-apply to the University through the admissions online process to be able to resume taking classes.

Restricted Enrollment:

  • If students are signing up for restricted enrollment courses, they need to have the instructor or their advisor (for independent studies) email the Office Associate with their approval and the course and section and student’s W# to get an override.
  • Students doing independent studies (like EDCI 5890 Directed Professional Study) should fill out the Independent Study Course Form (found on the Current student resources page) with their instructor and turn it in to the Office Associate for an override.

Re-Admission Procedures for Inactive Students

Students who do not enroll for courses in two consecutive semesters (not including summer) must re-apply to the University and C&I programs through the following steps to be considered for re-admission:

  • The student MUST notify the C&I Office Associate when the application is complete so we will know to review it immediately.
  • Apply online to the University through: http://www.uwyo.edu/admissions/graduate/application.html.  Students re-applying only need to submit personal information, agree to the terms, and submit the application.  Payment of the application fee, new letters of reference, submission of transcripts, etc. are not required.  Students should select the semester in which they'd like to begin taking classes again.
  • Email a letter describing why the student will be able to successfully complete the program at this time to curriculum@uwyo.edu. The letter can also be uploaded to the letter or personal statement section of the application.

Students' letters will be reviewed and they will be notified by email of their admittance and any conditions determined to return to the program.


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