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Chart of Accounts

The Chart of Accounts represents the structure through which financial transaction data is organized and reported. Implementing a new financial system represents an opportune time to redesign the University of Wyoming’s Chart of Accounts. The goal of redesigning the Chart of Accounts is to help resolve many of the financial and management reporting challenges faced by UW today.

The University of Wyoming stakeholders and campus have identified several financial reporting challenges over the last year. The inability to respond to state and University management data requests in a timely manner is a challenge that plagues UW as a whole. On a department level, the current Chart of Accounts structure doesn’t produce information needed to effectively run daily operations. The new Chart of Accounts structure solves both the University’s state and day-to-day financial reporting challenges. 

UW’s Redesigned Chart of Accounts (CoA)

   

UW’s new Chart of Accounts structure consists of eight General Ledger Chart Segments.  Below you will find links to the documentation on the new CoA.

  • COA User Guide (rev. 7/1) Contains descriptions of all of the segments in the CoA and instructions for the use of the crosswalks
  • Expense Account Descriptions (rev. 10-9) - Contains descriptions of expense accounts that are used for coding transactions in the system
  • Fund/Org Crosswalk (rev. 6/23)– Contains a full listing of the current Pistol Fund/Org combinations mapped to their new values in the WyoCloud Chart of Accounts. See instructions on the first tab of the spreadsheet.
  • CoA Segment Values – Separate sheet for each segment of the new chart of accounts, listing the available values in the system.  These will be updated periodically as new segment values are added to the system.
  • POET informationExpenditures on grants and projects will run through the Project Portfolio Management (PPM) module of the WyoCloud system and will be coded with only four segment values.  The acronym POET stands for the four segments – Project, Organization, Expense type, Task.  Selecting these values is explained on the attached slide
  • Cost Center Approvers - A full list of cost center approvers can be found here.

How will my Sponsored Grants, Research Funds, and Capital Projects be tracked in WyoCloud?

   

In WyoCloud, a new module called Project Portfolio Management will track grants, research funds, and capital projects for project financial management and reporting. Each will be assigned a unique project number. When you enter the project number and other information, the Chart of Accounts will automatically populate.

The Chart of Account information will live in the General Ledger. However, the project and transactional detail will live in the subledger.

 Transaction detail


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