Skip to Main Content

Apply Now to the University of Wyoming apply now

WyoCloud Training

Oracle Learning Cloud (OLC)

All faculty, staff and students can access online training through Oracle Learning Cloud. 

Financial Management and HCM System Training

Prior to receiving access to WyoCloud Financial Management or HCM, all employees are required to complete their assigned required trainings in Oracle Learning Cloud.  Specializations (i.e., grouping of training materials) are assigned depending on the access required for an employee.

All employees are highly encouraged to complete training to obtain basic access to WyoCloud.  This basic access training provides access to review and update your personal and employee data (address, position data, payslips, etc.) as well as complete basic financial transactions such as expense reports (including assigning an expenses delegate). 

The assignment category of an employee’s primary position will determine the specializations the employee will be assigned to.  These trainings will show under Required Learning on the dashboard within OLC.

 

 


  • Basic Navigation
  • Managing Your Employment Information
  • Financial Management Basics (Condensed Expenses and Requisition training)
  • Requesting/Entering Absence

  • Basic Navigation (updated to include both Finance and HCM)
  • Managing Your Employment Information
  • Financial Management Basics (Condensed Expenses and Requisition training)
  • Requesting/Entering Absence
  • Time Entry in HCM
  • HCM Time Entry Acknowledgement (including electronic signature)

  • Basic Navigation (updated to include both Finance and HCM)
  • Managing Your Employment Information
  • Financial Management Basics (Condensed Expenses and Requisition training)
  • Time Entry in HCM
  • HCM Time Entry Acknowledgement (including electronic signature)

  • Basic Navigation (updated to include both Finance and HCM)
  • Managing Your Employment Information
  • Financial Management Basics (Condensed Expenses and Requisition training)

 

 

In addition to the basic access training, certain types of employees are required to complete additional training relevant to their position/job duties. The following are role-specific specializations, expand each section for details on who is required to complete each training group.

 


  • Who? All employees who supervise one or more employee of any type (including GAs and other student employees):
  • Where? Automatically assigned under My Learning Plans in the Employee LearnCenter
  • What?
    • My Team Management (manager self-service)
    • WyoCloud Approving Absence and Time
    • HCM Absence and Time Approval Acknowledgement (including electronic signature)

  • Who? Individuals appointed the Decentralized Human Resources Representative (DHR) role. This role is assigned to select users across campus to aide in processing HR transactions as appointed by your department/unit and HR.
  • Where? Automatically assigned under My Learning Plans in the Employee LearnCenter
  • What?
    • Decentralized Human Resources Basics
    • Confidentiality Statement – DHR (including electronic signature)

  • Who? Employees that will serve as a hiring manager or on a search committee.
  • Where? Enroll via the Course Catalog of the Employee LearnCenter
  • What?
    • UW – A Diverse Workforce (OFCCP)
    • Create Requisition for Hire (choose 1 of 3 options)
    • Managing and Progressing the Candidate Pool
    • Monitoring the Onboarding Process

  • Who? Employees who will complete advanced financial transactions such as non-PO invoices, search requisitions or monitor financial reporting. This includes, but is not limited, to Business Managers, Accountants and Office Associates with financial responsibilities.
  • Where? Enroll via the Course Catalog of the Employee LearnCenter
  • What?
    • Entering Expense Reports
    • Create Non-Catalog Requisition
    • Create Catalog Requisition
    • Create Non-PO Invoice

  • Who? Any employee who will be processing contracts via WyoCloud. This includes contract creation as well as serving as an approver of the contract.
  • Where? Enroll via the Course Catalog of the Employee LearnCenter
  • What?
    • Create Services Contract

  • Who? Not required to obtain access, however are highly encouraged for any user who completes financial transactions. This includes, but is not limited, to Business Managers, Accountants and Office Associates with financial responsibilities.
  • Where? Enroll via the Course Catalog of the Employee LearnCenter
  • What?
    • Manage Supplier Returns Training
    • Modify Requisition Training
    • Approvals Process Training
    • Receive Goods and Services Training

 

After completing the required trainings, you will receive access to the system by close of the following business day. 

If you have any questions or need assistance with anything related to accessing or completing training, please submit a service request or call the UW Help Desk @ 766-HELP.

 

Quick Reference Guides

To supplement the online trainings, Quick Reference Guides (QRG’s) are available in the WyoCloud Knowledge Base. These QRG’s, which can be accessed at any time, provide written instructions on how to navigate the system. As the QRGs are routinely updated, they are best viewed on the Knowledge Base. Date updated can also be found on both the PDF and web version of each document.

 

Business Intelligence Financial and Student Reporting

In order to access Business Intelligence Financial Reporting, all employees must complete the required WyoCloud Business Intelligence Training online. Within the Oracle Learning Cloud, every UW employee can search for the WyoCloud Business Intelligence Reporting training and enroll in the course.

Business Intelligence Financial Reporting leverages the same platform as Business Intelligence Student Reporting (released in Spring 2017), thus if you have already completed the previous Student Training, you will not be required to complete additional training to receive access to the Financial Reporting dashboards.

In addition to these online courses, corresponding Quick Reference Guides (QRG's) are also available on the WyoCloud Knowledge Base.  If you have any questions or need assistance with anything related to accessing or completing training, please submit a service request or call the UW Help Desk @ 766-HELP.

To access the WyoCloud Business Intelligence Reporting online training, login to WyoCloud Financial Management and HCM, click on My Profile, then select Learning. Here you can search for this training within the search bar.

The WyoCloud Business Intelligence Reporting Knowledge Base can be found here.

 

1000 E. University Ave. Laramie, WY 82071
UW Operators (307) 766-1121 | Contact Us | Download Adobe Reader

Accreditation | Virtual Tour | Emergency Preparedness | Employment at UW | Privacy Policy | Harassment & Discrimination | Accessibility Accessibility information icon