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WyoCloud Training

Employee LearnCenter

All WyoCloud training has moved to the Employee LearnCenter.  Click here to access the LearnCenter 101 training video and Quick Reference Guides to aid in your use of the Employee LearnCenter.

 

Financial Management and HCM System Training

Prior to receiving access to WyoCloud Financial Management or HCM, all employees are required to complete their assigned Learning Plans in the Employee LearnCenter. Learning plans are assigned depending on the access required for an employee.

*Users that have already completed Financial Management training will not need to redo this training as part of the Basic System Access plan. Users with Financial Management access will continue to have access to finance related transactions; however, access to view/complete human resources transactions and information will be unavailable until the required training is completed.

 

Each employee will have the “Employee Basic System Access” plan, covering the following modules:

  • Basic Navigation (updated to include both Finance and HCM)

  • Managing Your Employment Information (Employee Self-Service)

  • Time and Labor (Available in March, not required for January 22nd Phase 1 Go-Live)

  • Absence (Available in March, not required for January 22nd Phase 1 Go-Live)

  • WyoCloud Financial Management Basics (Condensed Expenses and Requisition training)

Supervisors are required to complete:

  • Employee Basic System Access

  • My Team Management (Manager Self-Service)

Decentralized Human Resources users are required to complete:

  • Employee Basic System Access

  • Decentralized Human Resources Basics

Employees that will serve as a hiring manager or on a search committee will need to complete:

  • Employee Basic System Access

  • HCM Recuriting System Access Training

Employees that require elevated financial access will need to complete:

  • Employee Basic System Access

  • Entering Expense Reports

  • Create Non-Catalog Requisition

  • Create Catalog Requisition

  • Create Non-PO Invoice

Employees needing contracts access will need to complete:

  • Employee Basic System Access

  • Create Services Contract

Additional Finance Process trainings* that are available are:

  • Manage Supplier Returns Training

  • Modify Requisition Training

  • Approvals Process Training

  • Receive Goods and Services Training

*These training options are available for financial user interested in these processes, but will not grant system access to these areas. The “Approvals Process Training” will also be available to HCM users.

After completing the required trainings, you will receive access to the system by close of the following business day. 

If you have any questions or need assistance with anything related to accessing or completing training, please submit a service request or call the UW Help Desk @ 766-HELP.

Quick Reference Guides

To supplement the online trainings Quick Reference Guides (QRG’s) are available in the WyoCloud Knowledge Base. These QRG’s, which can be accessed at any time, provide written instructions on how to navigate the system. As the QRGs are routinely updated, they are best viewed on the Knowledge Base.  Date updated can also be found on both the PDF and web version of each document.

Open Labs

After completing all required online training, if you find that you have additional questions, and would like to speak to a WyoCloud subject matter expert, you may attend an Open Lab Session. These hands-on sessions will allow members of the UW community to drop-in to small, "office hours" style sessions and ask questions, one-on-one, about the WyoCloud Financial Management System. Subject matter experts will answer your questions on a first come, first serve basis.

A schedule of upcoming Open Labs can be viewed within the Employee LearnCenter. Click on Course Catalog then search for WyoCloud Open Lab to review the full list of upcoming Open Labs. Although not required, it is recommended you register prior to attending an Open Lab to ensure we have the proper subject matter experts available to answer your questions.

 

Business Intelligence Financial and Student Reporting

In order to access Business Intelligence Financial Reporting, all employees must complete the required WyoCloud Business Intelligence Training online.  This training has been moved to the Employee LearnCenter.   Within the Employee LearnCenter, every UW employee is assigned the WyoCloud Business Intelligence Reporting Learning Plan which contains the training required.  Click on My Learning Plans inside the LearnCenter for easy access.

Business Intelligence Financial Reporting leverages the same platform as Business Intelligence Student Reporting (released in Spring 2017), thus if you have already completed the previous Student Training, you will not be required to complete additional training to receive access to the Financial Reporting dashboards. 

In addition to these online courses, corresponding Quick Reference Guides (QRG's) are also available on the WyoCloud Knowledge Base.  If you have any questions or need assistance with anything related to accessing or completing training, please submit a service request or call the UW Help Desk @ 766-HELP.

To access WyoCloud Business Intelligence Reporting online training, login to the Employee LearnCenter.  
The WyoCloud Business Intelligence Reporting Knowledge Base can be found here.

 

 

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