FERPA | University of Wyoming

FERPA logo





University of Wyoming Directory Information

The following items are considered “directory information” at UW. Directory information may be released without the written consent of the student, unless the student has filed a Request for Privacy (PDF). An institution may not disclose or confirm directory information without the student’s written consent if the student’s social security number or other non-directory information is used alone or combined with other data elements to identify the student.

  • student's name

  • local and permanent addresses or hometown

  • institutional electronic mail address

  • telephone number

  • year of birth

  • major field of study

  • dates of attendance at the University of Wyoming

  • degrees, honors, and awards granted or received and dates granted or received

  • academic classification such as freshman, sophomore, junior or senior, etc.

  • most recent educational institution previously attended

  • dissertation or thesis title

  • advisor or thesis/dissertation advisor

  • participation in officially recognized organizations, activities, sports, and weight and height of student participating in officially recognized sports

  • parents' names and addresses (city and state only)

Restricting the release of directory information - the "Buckley Flag"

Students may complete and submit to the Office of the Registrar a Request for Privacy (PDF) (Buckley Form). Students should consider all aspects of a directory information hold prior to filing such a request. This request will prevent the University of Wyoming from releasing any directory information, and any requests for such information from non-institutional persons or organizations will be refused (i.e., your name will not appear in the commencement program, we will not be able to confirm your degree to a prospective employer, your name will not be provided to honor societies that wish to invite you to join, etc.). Requests for non-disclosure that were made while a student was in attendance continue to be honored, even after the student leaves the University, unless the request is revoked by the student (or former student).To revoke a directory hold (or Buckley flag), students may complete and submit a Request for Privacy (PDF) (Buckley Form). A student with a directory hold may request a one-time exception to allow UW to publish his/her name in the UW Commencement Program by submitting a One-Time Directory Hold Exception (PDF) for Commencement Program form on or before the diploma application deadline.

Location of Education Records

The Office of the Registrar is the official office of the University for maintaining and releasing information pertaining to students’ academic records. Additional academic records exist in other campus offices, such as college advising offices, the Graduate Programs, and faculty offices. The Dean of Students Office is the official office of the University for maintaining and releasing information pertaining to students’ discipline records. Career Services is the official office of the University for collecting and releasing information furnished or authorized by students for the purpose of seeking employment. Billing information is maintained by the Cashier's Office, and financial aid information is maintained by the Office of Scholarships and Financial Aid.

Parental Access to Student Education Records

At the elementary and secondary school level, FERPA gives parents the right to access education records. When a student reaches 18 years of age or is attending an institution of post-secondary education, FERPA rights transfer from parent to student. Therefore, at the postsecondary level, parents have no inherent rights to inspect their son’s or daughter’s education records.

Information regarding education records is best obtained by direct communication between the parent and the student. Students may create an authorized user account for family members (or anyone else) that they would like to give access to their billing information. This is a convenient way for additional users to go online, through their own secure login to view and/or pay a student's tuition and fees. Visit the Cashier's Office Authorized User Setup to learn more at: https://www.uwyo.edu/fsbo/accounts-receivable/authorized-user-setup.html   Once the account is set up, Authorized Users may login at:  https://secure.touchnet.net/C27222_tsa/web/login.jsp

Parents of a dependent student may challenge denial of access to educational records by providing to the Registrar’s Office evidence that they declare the student as a dependent on their most recent Federal Income Tax form (Form 1040).

Annual Notification to Students

The annual notice to students required by FERPA shall be included in the current Class Schedule and policies or other information regarding FERPA shall be posted online at https://www.uwyo.edu/registrar/ferpa/index.html.

More Information About FERPA

Comments or Questions

General questions may be directed to the Office of the Registrar or any other office that serves as an official custodian of student records. Comments or suggestions about this website should be addressed to the Office of the Registrar, Dept. 3964, 1000 E. University Ave., Laramie, WY 82071, (307) 766-5272 or email: registrar@uwyo.edu.

Contact Us

Find us on Instagram (Link opens a new window)Find us on Facebook (Link opens a new window)Find us on Twitter (Link opens a new window)Find us on LinkedIn (Link opens a new window)Find us on YouTube (Link opens a new window)