Skip to Main Content

Apply Now to the University of Wyoming apply now
Menu
Contact Us

Shipping & Receiving

Dept 3663

1000 E. University Ave

Laramie, WY 82071

Phone: (307) 766-2304

Fax: (307) 766-3961

Email: shipping.request@uwyo.edu

Shipping & Receiving

UW Operations

Shipping Request Forms

Please download and complete the appropriate form for shipping your package(s):

Domestic Shipping Form

International Shipping Form

Shipping and Receiving Schedule 

  • 8:00 am - Calls made for freight delivery, delivery of freight
  • 10:00 am - UPS arrives at General Storage building
  • 11:00 am - FedEx arrives at General Storage building
  • 12:00 - 1:00 pm - Closed for unloading trucks
  • 12:15 pm - Deadline for pick-up call ins
  • 12:30 pm - Truck leaves for campus pickup/delivery
  • 3:00 pm - Outgoing packages processed for shipping
  • 4:00 pm - Closed for the day

Incoming Packages

  • Only one drop-off/pickup location is allowed per department.
  • S&R cannot open or unpack any packages arriving at the University.
  • S&R does not receive incoming packages directly from vendors.
  • No personal packages will be accepted at S&R.
  • If a package is opened it cannot be refused. The department will have to pay for the package to be sent back.

Tips for receiving a shipment correctly and on-time

  • Ensure the shipper includes the following information on your package
    • Department Name and Recipient
    • University of Wyoming
    • 16th & Gibbon
    • Laramie, WY  82071
  • Additionally, the following reference info may help ensure your package arrives correctly
    • Purchase Order Number
    • University PO Box
    • Telephone Number
  • Shipping and Receiving cannot store any packages in our warehouse

Outgoing Packages

Warning - If you are shipping hazardous materials of any kind, please visit the UW Safety Office RMMC page for information.

Note: Shipping and Receiving does NOT handle personal packages.

To send a shipment

  • Prepare the package for shipping
    • Sturdy box or envelope
    • Make sure box and/or envelope are packed sufficiently
      • Should not be able to shake the package contents
      • Please do not over pack a box with heavy books
    • Tape bottom, top, and sides of box to ensure contents remain in place
  • Download and complete the appropriate Shipping Request Form

International Shipments

  • All couriers will send the shipment in approximately the same time
  • Provide a very detailed description as to the contents of the package(s)
    • Enables S&R to obtain the correct documents for shipment
  • There are no "overnight" options for international shipments
  • A recipient phone number is REQUIRED for international shipments

Insurance

  • FedEx, UPS and DHL packages are automatically insured for $100.00
  • Only insure package for the replacement value
    • CANNOT insure airline tickets or checks for their amount
    • Same for "grant" applications
    • Insurance claims for damage will require supporting paperwork for the value declared (invoice, receipt, etc)
  • Contact S&R for any unusual or high-value items you may want to ship
    • Some items, like fine art, cannot be insured though shipping companies
    • May need to insure through the Risk Management Office
  • Claims should be reported within 10 days of delivery
    • If you receive damaged package, contact shipper immediately
      • Shipper must file claim with the courier
    • Claims do NOT reimburse for re-shipping, only for the original cost of shipping
    • Do NOT discard any packaging, or associated items, related to a damaged shipment claim until directed to by the courier or Shipping and Receiving
    • If a claim is processed, damaged packages become the property of the courier

3rd Party Billing

  • If billing the recipient, or a 3rd party, include the courier account number on the Shipping Request Form
  • If the account number is not accepted, or is incorrect, your department will be billed for the package, plus a re-bill fee
  • If using a return label created by someone else, please ensure your department is listed in the "sender" portion of the label

Call Tags

A call tag is a pre-addressed label sent by a company to pay for the shipping costs back to them.

Call Tag Process
  • S&R receives a call tag from UPS, FedEx, DHL, etc.
  • S&R will contact UW employee to check if they have the package and it's ready to ship
    • UW Employee has approximately three days to prepare a call tag package
  • A Shipping Request Form does NOT need to be submitted for Call Tag shipments
  • The department will NOT be billed for Call Tag shipments

Missing Packages

  • If you are missing a package, contact the entity who shipped the package and get the courier, tracking number, and ship date. 
  • Shipping and Receiving will use this information to determine if package was received by S&R, and if so, assist in finding the package's location on campus
Contact Us

Shipping & Receiving

Dept 3663

1000 E. University Ave

Laramie, WY 82071

Phone: (307) 766-2304

Fax: (307) 766-3961

Email: shipping.request@uwyo.edu

1000 E. University Ave. Laramie, WY 82071
UW Operators (307) 766-1121 | Contact Us | Download Adobe Reader

Accreditation | Virtual Tour | Emergency Preparedness | Employment at UW | Privacy Policy | Harassment & Discrimination | Accessibility Accessibility information icon