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Employer User Policy

Career Services at the University of Wyoming makes facilities and services available to all bona fide employing organizations with full-time, part-time, summer jobs, or internships. It is important that employers using campus facilities under this policy will interact with students, alumni and Career Center staff in a professional and ethical manner. The following guidelines govern the manner in which employers may use our services to access candidates.

Click on a button below to jump to a section in our Employer User Policy.


Handshake Employer Requests – Minimum Requirements

In order to vet opportunities appropriately and confidently for our students, employer requests to connect on Handshake must demonstrate  ALL of the following minimum requirements:

  • A complete contact name (both first and last)

  • A well-written company description

  • A corporate address (residential/private addresses cannot be accepted)

  • An email address with a listed domain that matches the company name and website (i.e. johnsmith@acompany.com and www.acompany.com)

  • A dedicated company website that matches the company name and is Facebook/LinkedIn/Twitter company pages are not sufficient.

  • A business license from the state in which your company operates their business

In addition to the above listed elements, your company may be subject to additional requirements; please review the below listed information to see if any of the following applies to your business or recruitment on Handshake.

Legal and Ethical Restrictions

In order to protect our students, UW Career Services reserves the right to refuse service to employers due to any of the following: dishonesty; breach of confidentiality; fraud; misrepresentation; abuse or other harassment of University of Wyoming students, alumni or staff; or any other violation of University rules and regulations, local, state or federal laws. Additionally:

  • Employers not eligible to use the Career Center include those who have been judged by a court of law in the United States to be engaged in illegal activities

  • Employers who are involved in strikes and are hiring for positions which are included in the affected bargaining units

  • Employers who request personal data (i.e. social security number, bank account information) at the time of application

  • Employers who misrepresent their organization by providing dishonest information or omitting critical information

  • Employers who violate equal employment opportunity and affirmative action principles as set forth by the National Association of Colleges and Employers (NACE).

  • Employers are expected to provide reasonable accommodations upon request.

Network Marketing and Similar Organizations

These Organizations are not considered “employers” by the University of Wyoming Career Centers and are not eligible to participate in on-campus interviewing, resume referrals, job listings, employer presentations, and/or sponsorships for on-campus activities.  We consider organizations that engage in either or both of the following to be Network Marketing Organizations:

  • Sponsoring or hiring an individual to set up his/her own business for the purpose of selling products or services and/or recruiting other individuals to set up their own business.

  • Requiring an initial cash or capital investment, account balance or similar fiscal requirements from the individual, with the organization itself serving as an umbrella or parent corporation. The initial investment may include but is not limited to such things as direct payment of a fixed fee, payment to attend an orientation or training session, and/or purchase of a starter kit.

Commission, Sales, and On-Campus Promotions or Solicitation

Commission based sales, full-time opportunities, and paid summer/internship opportunities must comply with the following criteria:

  • Employers using the Career Center’s services will offer regular/base salaries for positions. A draw against future earnings does not constitute a salary.

  • For-profit companies with door-to-door sales models are not eligible to utilize Career Services at UW.

  • Employers are not allowed to recruit for positions whose duties will involve the on-campus sale or promotion of products, goods or services to UW students, faculty or staff (e.g. Campus Brand Ambassadors).

  • Direct Hire (W-2) positions only.

  • Company must provide training and ongoing mentoring.

  • Company must provide marketing and advertising of product.

  • With the possible exception of obtaining industry licenses, no up-front investment, out-of-pocket, non-refundable fees, purchase of goods, inventories, sales leads are required.

  • No part of compensation is dependent on recruiting others.

  • No repayment/reimbursement for training costs, draws-on-commission/cash advances on salary should the UW student/alumni decide to leave the position for any reason.

Start Ups

Career Services has established these criteria for identifying appropriate entrepreneurial employment opportunities for promotion through its services. Start-ups must have progressed sufficiently in their business development process so that they can:

  • Provide a company name, business address, website and email address, and identify a principal as the key contact;

  • Verify that they are not seeking potential partners or investors;

  • Confirm that they have obtained the necessary business licenses and Tax ID’s as well as sufficient funding, including identifying their funding model and investors, if requested;

  • Offer positions for pay, not just for equity; pay must meet state minimum wage expectations.

  • Provide clearly defined organization and position descriptions in Handshake.

Intellectual Property

For any roles in which a student would be involved in the development of ideas, processes or protocol that could lead to actual technology, patentable subject matter, copyrighted materials or trade-marks or other Intellectual Property (IP) considerations, we require that the student be working with a UW Faculty Member Sponsor throughout the duration of the experience.

Fees Charged to Candidates

Employers that require students or alumni to purchase a franchise, purchase supplies, pay for training or orientation, invest or pay a ‘start-up’ or application/access fee as a condition of employment, will not be allowed access to any services or provided sponsorship by Career Services.

Third Party Employers

Employment agencies, temporary agencies and search firms are eligible to utilize a limited selection of our services but MUST abide by the guidelines outlined below.  By choosing to move forward with recruiting opportunities, you agree to these guidelines.

  • Third-party employers may post positions through UW Handshake, with the understanding that the name of the client must be disclosed.

  • Third-party recruiters may participate in career fairs; however, the name of employers a Third Party recruiter is recruiting on behalf of should be made available to any candidate or Career Services representative who inquires.

  • Third-party recruiters sourcing candidates for internal positions at their own organizations may make use of UW Career Services.

  • Under no circumstances may fees be charged to candidates.

  • The Career Center reserves the right to verify any client information provided by a Third Party Recruiter and reserves the right to enact further allowances or restrictions at their discretion.

Other Employer Categories

Household/Domestic needs

Due to limited candidate interest, we do not post domestic/household postings to Handshake. Households are welcome to post with Laramie Workforce Services (www.wyomingatwork.com).

Adult Entertainment

Employers may not post any positions related to the adult entertainment industry.

Marijuana Policy

In compliance with Federal law, the University of Wyoming Career Services centers will only post jobs and allow employers on campus that comply with Federal Law. Specifically, organizations that are recruiting for positions in any unlawful industry such as marijuana are not eligible to utilize UW Career Services to recruit students for those positions. The career center may ask for additional verification.  Additionally, Career Services will not recognize internships for credit where a student may come into contact with marijuana products in their internship (including work with a company’s clients, attendance at marijuana conventions, etc.).

Counsel will be sought from UW’s legal department as needed to ensure compliance with university policy, as well as state and federal law.

Expectations of Users

Employment professionals participating in any Career Center services or resources are required to be working within a framework of professionally accepted recruiting, interviewing, and selection techniques as stipulated in the NACE Principles for Professional Conduct.

  1. Job Offers

    It is imperative that candidates have a substantial response time to make an informed decision once an offer has been extended. We recommend that students be given a minimum of two weeks to decide whether to accept a job offer. Considerations can be found at the NACE website.

  2. Exploding Offers

    Exploding offers and special incentives such as diminishing bonuses or location preference should not be used to encourage early acceptance of a job offer.

  3. Confidentiality

    Employment/recruitment professionals will maintain confidentiality of student/alumni information regardless of the source and will not release it to any other organization without the prior written consent of the student/alum.

  4. Use of alcohol

    The use of alcohol by minors at any point during on-or-off-campus recruiting is prohibited. Any organization violating this policy will no longer be eligible to participate in career events or programs.

  5. Reporting of hiring information

    The Career Center requests that employers inform us of all offers of employment that are extended to students in order to help maintain accurate statistics regarding student employment. Employment records are kept confidential & used only for statistical purposes.

Disclaimer

All hiring and compensation for work performed by student employees is handled directly between the student and the employer. The Career Center does not perform background checks on students applying for jobs, nor on employers posting job opportunities. Employers and students are encouraged to request reference information from each other as needed to establish qualifications, credentials and overall fit between the employer and the student applicant.

The Career Center reserves the right to use discretionary judgment based on an organization’s circumstances when determining whether to further grant or limit access beyond this policy.

If you have questions regarding this policy, please contact the Center for Advising, Career, Exploratory Studies (ACES) / 307-766-2398 / aces@uwyo.edu.

Contact Us

Tami Browning

222 Knight Hall Dept. 3195 1000 E. University Ave.

Laramie, WY 82071

Phone: 307-766-2389

Email: tbrownin@uwyo.edu

1000 E. University Ave. Laramie, WY 82071
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