Communications before departure:
The study abroad advisor (Ruth Shepherd, firstname.lastname@example.org) will receive from all travelers (including faculty leading UW students abroad) prior to departure:
In addition, all travelers should register with the U.S. Embassy in the country.
Communications while abroad:
If an adverse event occurs in the country or region of travel, as soon as possible all travelers must contact designated UW personnel (see below), and look for inquiries from UW personnel through email or phone contact, or other methods as arranged prior to departure (via social network sites, for example). In the case of a class, it is sufficient for the lead instructor to make the contact, provided that person has accurate information about everyone traveling in association with the class.
Whom to contact:
U.S. Government/Department of State assistance and communication:
UW internal communications:
Upon ascertaining the status of travelers, in all cases (including an "all clear"), IPO staff contacted will notify all the following parties of the group's status via email:
In the event of a dire situation, all of the above must be notified immediately by the Study Abroad/Exchange Coordinator, or whomever is the first contact, by email and phone. In addition to the above, the following will also be notified:
If IPO is not the first point of contact, UWPD dispatch will alert the individuals listed above by emergency telephone contact list (below).
In the event of a dire situation, information acquired by IPO staff is relayed to UW Public Relations. All external inquiries from the media will be directed to UWPR.
Contact List - UWPD to Notify in Case of Emergency:
|Ruth Shepherd, Study Abroad/ Exchange Coordinatoremail@example.com||
001-307-766-6681 (business hours)
001-307-742-4330 (after hours)
Mary Katherine Scott, Acting IPO Director
|Dean of Studentsfirstname.lastname@example.org;||001-307-766-3296 (business hours)|
|001-307-760-4454 (after hours)|
Chad Baldwin, UW Institutional
|email@example.com||001-307-766-2353 (business hours)|
|Sara Axelson, VP Student Affairsfirstname.lastname@example.org||001-307-766-5123 (business hours)|
|email@example.com||001-307-760-2370 (after hours)|
|David L. Jones, VP Academic Affairsfirstname.lastname@example.org||001-307-766-4286 (business hours)|
|Chris Boswell, VP Government email@example.com||001-307-766-4123 (business hours)|
|Laura Peterson, University Riskfirstname.lastname@example.org||001-307-766-6787 (business hours)|
|UW Police Dispatch||001-307-766-5179 (24/7)|
Annex: From the U.S. Department of State website:
Crises Abroad Involving American Citizens
When a crisis occurs abroad, such as a natural disaster, transportation accident, civil or political unrest or a terrorist incident, the Department of State and the U.S. Embassy abroad utilize a variety of means to communicate with the American public.
If You Are in a Foreign Country Involved in a Crisis: