Breakdown Procedure
Tire or Mechanical Repairs of UW Vehicles While Traveling:
During University Business Hours:
Procedure to follow: If the UW rental vehicle you are operating experiences a flat tire or mechanical failure while in transit during university business hours, please proceed to the nearest dealer (if possible) and:
Call Car Rental Services at 766-3349 (or) 766-3573
Identify:
- Your name and department
- License plate number of the UW vehicle you are driving
- Location where you are
- Problem experienced
The proper personnel at Car Rental Services will request to speak to the dealer’s shop manager/person in charge and will authorize work to be performed, and process for payment by Car Rental Services. Invoices (original and copies) will be coordinated by Car Rental Services.
If you have any further questions regarding reimbursement, please contact the Car Rental Services Accounting Associate at 766-3334
Please be sure to bring the Original Invoice to Car Rental Services.
Outside of University Business Hours:
If the UW rental vehicle you are operating experiences a flat tire or mechanical failure while in transit outside of office hours, please proceed to the nearest dealer (if possible) and:
Call UWPD at (307) 766-5179. They will get you in contact with someone from our department.
If you have any further questions regarding reimbursement, please contact the Car Rental Services Accounting Associate at 766-3334
ALL REPAIRS MUST BE APPROVED. Please be sure to bring the Original Invoice to Car Rental Services. Unapproved repairs may not be reimbursed.