Car Rental Services

Any rental over 7 days for a sedan will be charged the monthly fee. Vehicle rates vary depending on demand and season of rental, see Vehicle Rates.

Your bill will be based on a rental of one month, plus anything over 7 days for a sedan will be charged the monthly fee (2 months). Vehicle rates vary depending on demand and season of rental, see Vehicle Rates.

Absolutely not, we will gladly fill the tank and charge you our great gas prices. 

There are no mileage restrictions or limitations.  Simply put, drive where you need to go! 

You may use the university procurement card for gas purchases with UW Fleet Vehicles.  All gas receipts must contain the following information: name of gas station, location of gas station (i.e. Lander), price per gallon, total gallons purchased, UW Vehicle number and date of purchase.

Simply provide these receipts to your department's accountant who completes and submits university travel vouchers.  All gas receipts must contain the following information:  name of gas station, location of gas station (i.e. Lander), price per gallon, total gallons purchased, UW Vehicle number and date of purchase. 

You must contact Car Rental Services Office at 766-3229 2-weeks prior to the reservation pick-up day. Make sure to put in the ADA Accommodation that is needed on the reservation form.

You can have someone else pick-up your vehicle for you, but you must call ahead of time with the name of the person and they must have an up to date MVR. If you know ahead of time, you can put in the 'Comments' that you have a meeting and we can try and accommodate you.  Or if you call Car Rental Services and make arrangements with Car Rental Staff.

You can pick-up a vehicle for an early departure on the day before your reservation after 4:00 pm during the Academic year and after 3:30 pm during the Summer and not be charged for that day. If you come before the allotted time, you will be charged for that day. Please state in the comment section for early pick-up due to early departure. If this is not in the comment box, you may get charged. 

You can pick-up a vehicle for an early departure on the Friday before after 4:00 pm during the Academic year and after 3:30 pm during the summer and you will not be charged for the weekend.  If you come before the allotted time, you will be charged for that day. Please state in the comment section for early pick-up due to early departure. If this is not in the comment box, you may get charged.

Half day rentals are same day pick-up/drop-off only and used between the hours of 7:30 am -12:30 pm or 1 pm – 5 pm with a grace period of 10 minutes; or 5 hours or less rental with prior Car Rental approval.

, or calling the Car Rental Office at 766-3229. Failing to cancel or pick-up a vehicle on time will result in a daily rental rate charge and an administrative fee. (Fees may be waived for severe weather at the discretion of Car Rental Services.)

Your MVR Report is good for the existing calendar year and will need to be resubmitted each calendar year beginning in November. (example: If you submit your MVR Request in Nov. 2020, the results of this check are good for calendar year 2021. If you request your MVR in Sept. 2020, your MVR results will expire on Dec. 31st, 2020). A mass email is sent to all active Car Rental Customers in November as a reminder to resubmit.

Your vehicle may be picked up by anyone in your department as long as they are identified in the Comment Block on the reservation ahead of time and have a current MVR. You may add a note stating that this person will be picking it up or simply send an email to fleet@uwyo.edu.

NOTE ~ The person picking up the vehicle must have a current Driver's License and an updated MVR and have the approval to drive prior to coming over to get the vehicle.

You can make a reservation for as many vehicles as you need, however; your name cannot be listed as a driver on each of the vehicles. Each vehicle must have it's own 'Approved Driver' assigned to the reservation request. Please make sure this person has a current MVR and is in our Reservation system as a driver prior to assigning them to the vehicle. The names of additional drivers should be listed in the Comment Block of your request. If last minute emergencies arise and driver changes are needed, please call Car Rental Services ahead of time.

Yes, either call Car Rental Services or come into the office and see if your item has been found. It is helpful to know which car you may have left your item(s) in. Lost items are turned in to the UWPD on a regular basis.

Please drive safely and observe all ordinances and laws. Rental customers are responsible for payment of any tolls, parking, and moving traffic violations. We do have day permits for purchase for $7.00, applied to the department bill, when you pick-up your vehicle.

NOTE: If you are parking on UW campus, you will need a permit.

Please return your vehicle on time. Reservations will be charge a daily fee for each day late, plus an administrative fee. If you will be late, please either email fleet@uwyo.edu or by calling the Car Rental Office at 766-3229.

Passengers are not allowed to travel in a University of Wyoming Owned or UW car rental vehicle if they are not directly related to and/or required as part of University business. For more information, please visit the Official Vehicle Policy website.

During University Business Hours: 

Procedure to follow: If the UW rental vehicle you are operating experiences a flat tire or mechanical failure while in transit during the above hours, please proceed to the nearest dealer (if possible) and: 

Call Car Rental Services at 766-3349 (or) 766-3573

Identify:

• Your name and department

• License plate number of the UW vehicle you are driving

• Location where you are

• Problem experienced 

The proper personnel at Car Rental Services will request to speak to the dealer’s shop manager/person in charge and will authorize work to be performed, and process for payment by Car Rental Services. Invoices (original and copies) will be coordinated by Car Rental Services. 

If you have any further questions regarding reimbursement, please contact the Car Rental Services Accounting Associate at 766-3334 

ALL REPAIRS MUST BE APPROVED. Please be sure to bring the Original Invoice to Car Rental Services.