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Your vehicle may be picked up by anyone in your department as long as they are identified in the Comment Block on the reservation ahead of time and have a current MVR. You may add a note stating that this person will be picking it up or simply send an email to firstname.lastname@example.org.
NOTE ~ The person picking up the vehicle must have a current Driver's License and an updated MVR and have the approval to drive prior to coming over to get the vehicle.
Please drive safely and observe all ordinances and laws. Rental customers are responsible for payment of any tolls, parking, and moving traffic violations. We do have day permits for purchase for $7.00, applied to the department bill, when you pick-up your vehicle.
NOTE: If you are parking on UW campus, you will need a permit.
During University Business Hours:
Procedure to follow: If the UW rental vehicle you are operating experiences a flat tire or mechanical failure while in transit during the above hours, please proceed to the nearest dealer (if possible) and:
Call Car Rental Services at 766-3349 (or) 766-3573
Your name and department
License plate number of the UW vehicle you are driving
Location where you are
The proper personnel at Car Rental Services will request to speak to the dealer’s shop manager/person in charge and will authorize work to be performed, and process for payment by Car Rental Services. Invoices (original and copies) will be coordinated by Car Rental Services.
If you have any further questions regarding reimbursement, please contact the Car Rental Services Accounting Associate at 766-3334
ALL REPAIRS MUST BE APPROVED. Please be sure to bring the Original Invoice to Car Rental Services.
Additional Questions? Contact us!