Mazévo Account Creation and Reservations

How to Create your Mazevo Account

1. Fill out our online Account Request Form!

2. Verify your email

• You will receive an email where you will need to confirm your information and create a password. The email link to finish creating your account will expire within 24 hours from the time you receive it*.
• * If the verification link has expired, reach out to the Union Events Office to have the link resent.

3. Visit Mazévo
   • Your account has been created! Now that everything has been verified, you will be able to request bookings through Mazévo. Once you get to the homepage, click the Login button in the top right corner to get to your account.

How to Submit a Request Through Mazévo

Now that your account is created, please follow these steps to submit your booking request:

Log In to Mazévo

Visit Mazévo and log into your account using your email (UW email for students, faculty, and staff).

Add New Request

Click “Add New Request” at the top of the page.

1. Type the event name.
2. Select the organization. You’ll only be able to see organizations that the Mazévo administrator has allowed you to make requests for.
   1. If you become a part of a different organization that what you originally indicated for in your account creation, please reach out to the Union Events Office to have your information updated.
3. Indicate the number of people who will attend the event. This is required and will be used to show you rooms that can accommodate the number of people requested.

Enter Date & Time

1. Select the start time and end time.
2. Select the dates. You can indicate that this is a recurring event by selecting an option from the Repeat drop-down menu (or you can click the recurring dates on the calendar).
3. Click Next.

Select Room

1. You’ll be presented with a list of available rooms for every date that you selected at the requested time. Rooms that are not available will be displayed on the tab labeled Unavailable Rooms with a reason why the room is not selectable.
   1. You can select the name of the room to get more information about that specific spaces’ details, setup options, and to see an image of the space.
2. Click the box next to the room(s) you want to request.
3. A Room Setup list will pop up where you will need to select from the options which setup you are wanting in that specific space.
4. Click

Select Service Providers

1. Check any boxes of services that you will be requiring for your event/meeting:
   1. Catering
      1. Select if you are using Union Catering or hosting a bake sale.
   2. Furniture
      1. Select if you need a specific table setup in the space, in addition to the initial setup requested.
   3. Audio/Visual Equipment
      1. Select if you need specific AV equipment that may not be already in the space, or if you want to request Student Technical Services.
   4. Student Orgs Equipment
      1. For Student Organizations ONLY. Select if you want to inquire about using this equipment for your event.
   5. AV Accessories
      1. Select if you need any computer adapters, a presentation clicker, or a zoom camera.
   6. Event Accessories
      1. Select if you need any event extras: cocktail tables, slips on tables, a podium, pipe and drape, a stage, rolling white boards, or extra trash cans.
   7. Click Next or Skip.

Answer Questions

1. Respond to any questions If no questions are displayed, you can submit the request.
2. Click Submit.