As the centralized hub for the Division of Budget & Finance, this page brings together essential policies, guides, and tools managed by each department within our Division. Whether you're managing funds, tracking assets, processing sponsored awards, or navigating purchasing procedures, you’ll find the official documentation and guidance here.
Explore by Department
- Deposit Guidance
- Fund/Org Crosswalk (rev. 6/23/2017) – Contains a full listing of the current Pistol Fund/Org combinations mapped to their new values in the WyoCloud Chart of Accounts. See instructions on the first tab of the spreadsheet.
- Guidance Document for Payroll Individual Compensation Selections
- Independent Contractor Determination
- Mobile Communication Device (MCD) Policies and Information
- Official University Travel: Reimbursement Policy for Employees - University Regulation 3-177
- Receipt and Handling of University Funds Standard Administrative Policy and Procedure (SAPP)
- Receipt and Handling of University Funds Department Administrative Policy and Procedure (DAPP)
- UW Finance and Business Regulations
- UW Regulation 7-7: Board of Trustees Investment Policy
- Closeout Guidance DAPP
- Cost Sharing DAPP
- Direct Charging DAPP
- Effort Reporting DAPP
- Equipment Transfers for Departing Faculty DAPP
- Expenditure Correction / Cost Transfer DAPP
- Guidelines for Requesting a Pre-Award Spending Project
- Indirect Cost and Fringe Benefit Rate Agreement
- Institutional Base Salary DAPP
- OMB Uniform Guidance
- PI/Award Transfer to Another Institution DAPP
- Procedure to Request a Reduction or Waiver of Indirect Costs
- Program Income DAPP
- Residual Balance Fund Transfers DAPP
- Summary Salary Guidance DAPP
- Travel Under Externally Sponsored Agreements DAPP
- UW Guidelines for Equipment Transfers for Departing Faculty
- UW Policy on Subrecipient Monitoring DAPP
Payment Services:
- 2025 Mileage Reimbursement Rate (effective 1/1/25)
- Business Purpose Guide
- Expense Report Business Process Guide
- Travel and Reimbursement Policy
- Travel Policy Appendix A - Definitions
Procurement:
- Business Process Guides and DAPPs
- Guidance on Obtaining Quotes
- Honorariums, Incentives, Participant Stipends, and Participant Support Costs Guidance
- Procurement Services Manual
- Procurement 101
- Purchase Order and Invoice Tolerance Rules
- Quote and Bid Threshold Policy
- Requisition Categories
- Tax Exemption Form
Procurement Card Information:
Procurement Card forms can be found in the forms section.
- P-Card 101
- Procurement Card Information and Application Instructions
- Definitions for the Different Types of University Procurement Cards
- Department Card Training for Individuals Checking out the Card
- Know Before You Go - Traveling with a UW P-Card
- Finding your Phone Number
- How to Find Person Number and W#
- How to Find W#
- U. S. Bank P-Card Activation by Phone
- U. S. Bank P-Card Activation Online
- U. S. Bank P-Card Online Registration
- U. S. Bank P-Card Mobile App
Policies and Procedures:
- Procurement Card Policies and Procedures (revised May 2025)
- Procurement Card Violation and Reimbursement Process DAPP
- UW SAP 7-9.15: Allowable Expenses
Reference Materials:
- 1098T FAQ
- DAPP Payments To or On Behalf of Students for Travel Expenses
- Tax Office Memos
