Auto Policy & Vehicle Insurance

Driving Privileges

Anyone who wishes to drive any vehicle on University of Wyoming business must meet all qualification requirements, outlined in the Driving for University Business Policy and must complete the following forms to request a review of their motor vehicle record (MVR), no later than December 1st, to be granted driving privileges for the following calendar year. Requests can also be submitted, if driving becomes a requirement during the year. All University of Wyoming requests for an MVR (Motor Vehicle Record), for both employees and non-employees, can be submitted using the Motor Vehicle Request Form.


Vehicle and Driving Policies

For access to vehicle-related policies, including accident procedures and reporting, refer to the links below. These policies fall under Regulation 7: Finance and Business on the University of Wyoming Regulations and Policies website.

Driving for University Business

Procurement and Maintenance of University-Owned Vehicles

Vehicle Accident Reporting Procedures (includes deductible policy)


In many circumstances, carrying passengers in a vehicle being used for University business requires additional forms or approvals. Please see the requirements based on the type of vehicle below.

Passengers

Passengers are not allowed to travel in a University of Wyoming owned vehicle if they are not directly related to and/or required as part of University business; rare exceptions can be made at the discretion of the Risk Management Department. Forms to request an exception to allow a passenger exception are listed below and must be received at least five (5) working days prior to the planned travel.

One Time Passenger Exception

Extended Duration Passenger Exception

If passengers not related to UW business are traveling on UW business in a PERSONALLY OWNED VEHICLE, one of the following waivers must be signed by each passenger (or their legal guardian if the passenger is a minor) and be on file in your department prior to any travel. Departments are responsible for filing the waivers with Risk Management.

Single Trip Passenger Waiver

Multi-Trip or Extended Duration Passenger Waiver

AUTOMOBILE INSURANCE


University of Wyoming Vehicles

The University of Wyoming provides property damage and liability coverage (through insurance or self-insurance) for vehicles owned by the University of Wyoming. This includes vehicles leased to the Cowboy Joe Club. Please click the following link for the insurance card.

In the event of an accident, please complete the Accident Report Form and submit to Kimberly Flowers, Hill Hall 643 or via email.


Rental Vehicles

The University of Wyoming provides property damage and liability coverage through its corporate agreements with some rental vehicle companies and through its P-Card agreements as well as through self-insurance and in some cases excess insurance. We encourage UW personnel to use the University's corporate rental agreement(s) for renting vehicles whenever possible. In the event of an accident, the following information must be submitted via email to risk@uwyo.edu:

  • Accident Report Form,
  • signed letter on UW letterhead from supervisor stating trip was on official University business,
  • rental agreement,
  • photo copy of p-card,
  • rental receipt,
  • reconciled p-card log,
  • pictures documenting accident, and
  • police report (if applicable)

Private Vehicles Used for University Business

Individuals using a personal vehicle are required to carry auto liability insurance that meets the minimum limits required by the state. The owner must use his/her individual automobile insurance coverage as the primary insurance in the event of an accident. Once the owner's policy has been exhausted, the University's excess liability coverage will apply. The University will not reimburse for any deductible or liability claim paid by their personal auto insurance policy.

The University of Wyoming will not pay for any damage to the personal vehicle.

Please notify Risk Management by completing the Accident Report Form and return via email.


 

Contact Us

Risk Management and Insurance

Dept 4305

1000 E. University Avenue

Laramie, WY 82071

Phone: (307) 766-5767

Email: risk@uwyo.edu

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