Risk Management and Safety

Accident Procedure

In the event of any kind of accident or incident  that results in injury or property damage, please complete the form below.

Complete the Accident Report Form

SEND COMPLETED FORM TO risk@uwyo.edu

 

Accident Reporting Procedure

Anyone using, operating, or otherwise responsible for a University Vehicle or University
Personal Vehicle who is involved in an accident resulting in damage to the vehicle and/or
involved in an accident resulting in personal injury or private property damage shall follow
these steps:

A. At the Scene of the Accident

1. Stop immediately.
2. Take steps to prevent another accident at the scene.
3. Dial 911 to call police/ambulance and other emergency vehicles if appropriate.
4. Do not move injured parties. Encourage all injured parties to seek medical attention.
5. Notify Campus Police (UWPD) @ 307-766-5179 if on campus or call local police if the accident occurs outside of campus or outside of the Laramie area.
6. If the vehicle is a University Vehicle and is unsafe to operate, call Fleet Services @ 307-766-3229 or the Auto Shop @307-766-3349 during normal working hours to facilitate towing and vehicle replacement. After hours, call @ the UWPD (307-766-5179), for connection with the proper individual. This provision does not apply to University Personal Vehicles, Cowboy Joe Club, University Foundation or Department Courtesy Vehicles.
7. Do not make statements to anyone except police, the Risk Management Department, or the Driver’s personal insurance carrier. Do not sign any papers concerning responsibility.
8. The Driver is responsible for obtaining contact and insurance information of the driver of any other vehicle involved in the accident. The Driver should record as much information as is available including name, license number, plate number, make, model, and year of the car, how the accident happened and information about any witnesses.
9. Take photos of the scene of the accident.
10. The Driver of any vehicle which collides with or is involved in an accident with any vehicle or other property which is unattended resulting in any damage to the other vehicle or other property shall immediately stop and shall immediately either locate and notify the operator or owner of the vehicle or other property of his name, address and the registration number of the vehicle he is driving or shall attach securely in a conspicuous place in or on the vehicle or other property a written notice giving his name, address and the registration number of the vehicle he is driving. Every stop shallbe made without obstructing traffic more than is necessary.

B. Reporting

1. Prompt reporting of claims is essential. All accidents must be reported immediately to the police. All accidents must be reported as soon as practicable, and in no instance later than 10 days after the accident, to the Risk Management Department.
2. Notify your department head immediately.
3. The Driver of a vehicle involved in an accident resulting in injury to or death of any person, in property damage to another or others to an apparent extent of at least one thousand dollars ($1,000.00) or in any vehicle, excluding bicycles or any other vehicle moved solely by human power, becoming so disabled as to prevent its normal and safe operation, shall immediately by the quickest means of communication give notice of the accident to the local police department if the accident occurs within a municipality, otherwise to the nearest office of the state highway patrol or to the office of the county sheriff.
4. The Driver is responsible for completing and returning any forms required by law in the jurisdiction where the accident occurred (such as the State Accident Report Form to the State Department of Motor Vehicles) in the time required by law as well as the UW Risk Management Department Accident Report Form. State of Wyoming Accident Report forms and Risk Management forms may be obtained at Fleet Services or on the Risk Management website. The UW Risk Management Accident Report Form may be submitted to Fleet Services when the accident occurs in a University Vehicle managed by Fleet Services. For accidents in any other vehicle, including but not limited to, commercially rented vehicles and Cowboy Joe Club, University Foundation and Departments courtesy vehicles must submit their UW Risk Management Accident Report
5. Form directly to Risk Management. The Driver is responsible for making any other reports required by law in the time required. For example, certain accidents involving injuries may require reporting to UW Safety and/or HR for OSHA and workers’ compensation purposes; accidents involving spills of hazardous materials may require reporting to UW Safety, the Wyoming Department of Environmental Quality or the Environmental Protection Agency. Refer all questions from lawyers, the other party to the accident and others to the Risk Management Department or Office of General Counsel, or, in the case of a University Personal Vehicle, to your personal insurance carrier.

 

For more information on Vehicle Accident Reporting Please see the University Policy and Procedures.