Make A Reservation

Please scroll to the bottom of this page for Priority Scheduling information. Continue to use the forms below for event requests not associated with Priority Scheduling. 

The Wyoming Union Reservations & Events Office handles reservations for the following:

• Breezeway Tables

• Meeting Rooms

• Large Event Space

• Advertising options including table tents, indoor & outdoor banner space, and sandwich boards

See our planning resource page for information on pricing and set up.

There are 4 easy ways to make a reservation for rooms or services in the Wyoming Union.

1. Call the Events Office at (307) 766.3161.

2. Complete the online Reservation Room Request Form.

3. Complete the online Breezeway Table and Advertisment Space.

4. Email unionres@uwyo.edu with the details of your request.

It is helpful to have the following information as you prepare to make the reservation:

• Name of sponsoring organization

• Name of event

• Ideal and alternative dates

• If a reoccurring meeting or event, frequency of reoccurrence

• Start and end time of event

• Lead and follow time if needed

• Expected attendance number

• Desired set-up for the event  

• AV needs 

• Will food be served at the event/meeting? See additional resources below. Will participants pay any type of fee to attend?

  o    If yes, there will be a cost to student organizations or departments who plan the event.

• Will the participants be primarily UW students, faculty and staff?

  o    If no, there will be a cost to student organizations or departments who plan the event.

Once you submit your request, expect a reply in 48 hours or two business days. Please note your request for a room will not be confirmed until an Events Office staff member contacts you with a confirmation.

Priority Scheduling

Priority Scheduling for the 2023-2024 school year is quickly approaching! The five week process will begin on March 20 and go through April 21.

Please follow this link to submit your Priority Scheduling request.

Please follow this link to the Priority Scheduling information document. 

You can find the proposed FY24 Business Fee Book here.

You can find the Wyoming Union Policy document here. 

Do not hesitate to reach out to the Union Reservations and Events Office if you have any questions. It is easiest to reach us via email at unionres@uwyo.edu.