Thank you for your interest in hosting an event or displaying your advertisement in the Wyoming Union! Below you will find pertinent information for any reservation, our online request forms, and a link to our Event Planning page with resources to everything you need to plan a successful event! Please note, all events and add-ons will be charged in accordance with the Proposed FY26 Business Fee Book. A final version will be uploaded once approved by the Board of Trustees.
The Wyoming Union will be accepting requests for the next academic year (August 16, 2025 through August 21, 2026) for student organizations, campus departments, and external events beginning on Monday, March 24, 2025 at 8:00 am. The President’s Office had advanced prioritization and has submitted their requests.
Additional considerations related to reservations and hosting events in the Wyoming Union include:
• If there is a need for the building to be open outside of normal operating hours, please include the request with the space request. The charge is $50.00 per hour for hours outside of normal operating hours and applies to all reservations.
• Reservations for the Yellowstone Ballroom (East, Center, and/or, West) and the Family Room will be made through a Ballroom Request Form (not live until 3/24). Staff will process requests in the order they come in and confirmations will be shared once the space has been reserved.
• Users can now book their own meeting rooms (Big Horn, Warm Valley, Senate Chambers, Thunder Basin), Lower Level spaces (Skylight Lounge, Fireplace Lounge, and Lower Pokes Pub) and marketing services (Table Tents, A-Frames, etc.) for the duration of this year. On March 24, the same spaces will also become available for next year. To gain access, complete an access request form. Upcoming website changes will also include reference guides and tutorials.
• All meeting rooms (noted above) will have standard setups. The standard setup will
be visible on the reservation form. Additional setups are available for a small fee.
o Big Horn: Half Classroom of 16 (front) with Theater of 20 (back)
o Warm Valley: Conference of 20
o Senate Chambers: Conference of 30
o Thunder Basin: Conference of 17
You can now view availability or events occurring in the Wyoming Union. Have other questions? Email us at unionres@uwyo.edu.
This information is listed in a PDF for your convenience.
To help ensure that your event is as successful as possible, we have created an Event Checklist! Additionally, this Event Planning page has more planning resources and information about various policies that may pertain to your event.
We have a new process to make reservations requests that is quick and easy for everyone! Mazévo will be used to make reservation requests for all our meeting rooms, Lower-Level event spaces, Breezeway tables, and advertisement spaces. This page will take you to our step-by-step guide on how to navigate Mazévo!
All individuals wanting to reserve the previously mentioned spaces will need to create their individual user account and then make the request directly on Mazévo. For the Pokes Game Room, Pokes Pub, Family Room, and the ballroom(s), you will need to fill out the normal request forms.
If you are not sure what you’re looking for or want to check availability before submitting a request form, please contact the Union Events Office at unionres@uwyo.edu or (307) 766-3161.
