Make A Reservation

Thank you for your interest in hosting an event or displaying your advertisement in the Wyoming Union! Below you will find pertinent information for any reservation, our online request forms, and a link to our Event Planning page with resources to everything you need to plan a successful event! Please note, all events and add-ons will be charged in accordance with the Proposed FY26 Business Fee Book. A final version will be uploaded once approved by the Board of Trustees.

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Event Planning Resources

To help ensure that your event is as successful as possible, we have created an Event Checklist! Additionally, this Event Planning page has more planning resources and information about various policies that may pertain to your event. 

 

It is helpful to have the following information as you prepare to make the reservation:

• Name of sponsoring organization
• Name of event
• Ideal and alternative dates
• If a reoccurring meeting or event, frequency of reoccurrence
• Start and end time of event
• Setup and teardown time if needed
• Expected attendance number
• Desired furnishing set-up for the event  
• AV needs 
• Will food be served at the event/meeting? See additional resources below.
• Will participants pay any type of fee to attend?
• If yes, there will be a cost to student organizations or departments who plan the event.
• Will the participants be primarily UW students, faculty and staff?
• If no, there will be a cost to student organizations or departments who plan the event.

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Welcome to Mazévo!

We have a new process to make reservations requests that is quick and easy for everyone! Mazévo will be used to make reservation requests for all our meeting rooms, Lower-Level event spaces, Breezeway tables, and advertisement spaces. This page will take you to our step-by-step guide on how to navigate Mazévo!

 

All individuals wanting to reserve the previously mentioned spaces will need to create their individual user account and then make the request directly on Mazévo. For the Pokes Game Room, Pokes Pub, Family Room, and the ballroom(s), you will need to fill out the normal request forms.

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Ready to Reserve!

 

• If you have completed the ticket distribution form, please print your tickets and drop them off at the Union Information Desk no later than one day before your desired distribution date.

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Once you submit your request, expect a reply in 48 hours or two business days. Please note your request for a room will not be confirmed until the Union Events Office contacts you with a confirmation.

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Have Questions?

If you are not sure what you’re looking for or want to check availability before submitting a request form, please contact the Union Events Office at unionres@uwyo.edu or (307) 766-3161.