Important Dates to Remember
Please adhere to the deadlines below to ensure timely completion of all Academic Affairs processes. For more details, click here.
Annual Performance Evaluations
Annual performance evaluations must be completed in WyoFolio no later than March 16, 2026. This includes the department head completing evaluation form, having met with faculty member, faculty member acknowledging receipt of review and providing comments, if desired, and dean approval.
Sabbaticals
Sabbatical application cases for AY26-27 must be forwarded to Academic Affairs in WyoFolio no later than September 28, 2025.
The Faculty Recognition Committee will meet in mid-October and final decision letters will be sent December 4, 2025.
Hiring Outside of Reporting Date
When tenure and FTRC track personnel are hired with a start date that is outside of the standard new faculty report date, this may affect their RTP clock. In these cases, we have designated October 1 as the cut off for a clock start in the same academic year. Any tenure and FTRC track faculty hired after that date will start their clock in the next academic year.
Job Descriptions
Workload data and job description forms will be recorded in WyoVita, preferably by May 1, 2026, but no later than May 15, 2026.
Recommending Adjunct Status
Adjunct faculty may include Academic Personnel in other University departments or
colleges as well as those employed outside the institution. Each letter of appointment
shall set forth the terms and conditions under which services to the University are
to be performed by the appointee. Adjunct faculty hold courtesy appointments and receive
no financial remuneration. Adjunct appointments will be made by the Provost and Vice
President of Academic Affairs for a period of not more than three years; however,
an individual may be reappointed. Adjunct appointments may be made when deemed
appropriate to make available to the University, on a limited or part-time basis,
the services of persons who have attained recognition in their professional fields
of scholarship, creativity, or other distinguished accomplishments relevant to University
programs.
Nominations for adjunct status shall be initiated by the department head and/or dean.
The
recommendation should include:
- An updated Curriculum Vitae.
- A nomination letter from the department head that includes a substantive narrative addressing how the nominee qualifies for adjunct status. The nomination letter should refer to specific evidence of the nominee’s qualifications. It should also include the desired length of the appointment, not to exceed three years.
- Upon receipt of materials from the department, the Dean will provide a recommendation concerning the faculty member’s eligibility to the Provost. The Provost will make a final university-level recommendation.
- If the Provost approves the recommendation for adjunct status the individual will receive a letter from our office indicating they have been granted adjunct status.
All materials should be emailed directly to facultyaffairs@uwyo.edu
Click below for a printable copy of these instructions.
Recommending Emeritus Status
The Emeritus Faculty is comprised of retired members of the faculty who have been appointed to the emeritus status subsequent to their retirement. Emeritus faculty members may be called upon to serve the University in various capacities, and may be accorded various rights and benefits of the university. Emeritus status may be awarded to Academic Personnel who retire after long and distinguished service to the University. Nominations for emeriti status shall be initiated by the department head and/or dean. The recommendation should include:
- An updated Curriculum Vitae.
- A nomination letter from the dean or department head that includes a substantive narrative addressing how the nominee qualifies for emeritus status. The nomination letter should refer to specific evidence of the nominee’s qualifications, as well as an explicit statement that the faculty member has retired or is retiring in good standing.
- The results of a vote on the awarding of emeriti status taken from all department faculty.
- Although the application need not include the materials themselves, evidence such as publications, awards, and acknowledgements of outstanding service should be cited in sufficient detail. The nomination for Academic personnel may also include other materials, such as letters of commendations or other special recognition.
- Upon receipt of materials from the department, the Dean will provide a recommendation concerning the faculty member’s eligibility to the Provost. The Provost will make a final university-level recommendation to the President of the University, who will then forward his recommendation to the Trustees.
- If the Board approves the recommendation for emeritus status the faculty member will receive a letter from our office indicating they have been granted Emeritus status.
Academic Affairs recommends emeritus status to the Board of Trustees twice a year, January and September. The deadline for submitting materials to Academic Affairs is August 1 and December 1.
All materials should be emailed directly to facultyaffairs@uwyo.edu
Click below for a printable copy of these instructions.
Hiring Resources
For administrators and staff hiring new faculty or other academic personnel.
The hiring process for academic personnel begins with HR. See their website for the Hiring Toolkit and the hiring checklist to get started.
When you reach step 2 on the hiring checklist, consult the Academic Titles Chart for selecting the necessary position title.
- See UW Regulation 2-1 for more information
Once the verbal offer has been extended and you have reached step 14, reach out to us at facultyaffairs.uwyo.edu to obtain the appropriate Academic Appointment Details form.
Check out the Global Engagement Office and International Students and Scholars for helpful resources on hiring international scholars.
Visit the Financial Affairs page for faculty start-up information and forms.
More information coming soon.
For information about New Faculty Orientation and other general new faculty resources, please visit our New Faculty page.
