Hiring Toolkit

Are you involved in the hiring process? 

This HR resource contains all hiring information, checklists, guides and charts to help you request to fill a vacancy through the process and hire.

View our NEW Hiring Checklists below!

 

To book an appointment to complete an I-9, or meet with an Employment & Staffing Partner or a Training Specialist click here.

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Additional helpful information contained includes:

• At-A-Glance/How-To Processes
  • Staff, Academic, Administrative or Non-Benefited and Graduate Assistants
• Where does HR post our jobs?
• FTE Conversion Chart
• Hiring Quick Reference Guides
• Hiring FAQ's
• Determining Non-Benefited Position Numbers
• Interview Questions Help
• Matrix Information and Help
• Reference Checks
• Helpful Forms
• Equal Opportunity Employment & Affirmative Action
• Onboarding Information
• Veteran Preference
• Exceptions to the Search Process & Direct Hires
• Information on I-9 and E-Verify

Before You Begin

1. Ensure you've taken the required training for system access - WyoCloud HCM Hiring Access Training: Search Administrator or WyoCloud HCM Hiring Access Training: Search Member via WyoCloud Learning. Click here if you are unsure which training to complete.
2. Review our FAQ's for common search questions.
3. If you are just refilling a position, ensure you have the position number for quick completion of the requisition.  If you want to create a new position or make modifications to a current position, please submit a Request for a new position, or a Request for a position change.

Are you working with a SEARCH FIRM?

Please review our posted processes for working with a Search Firm.

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AT-A-GLANCE GUIDES

 

ALL SEARCHES ARE STRICTLY RECRUITED FOR VIA HCM RECRUITING

all positions must go through the electronic requisition approval process.  This applies for all Staff, Academic, Administrative and non-benefited positions and is not dependent on whether it is going to be posted and a search conducted, or if it is an exception to posting (Benefited) or a direct hire (non-benefited).

View information on Benefited Exceptions to Posting and Non-Benefited Direct Hires

 

Helpful Information

 

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Additional Information

Interviewing:

• Successful Selections STAR Interviewing
• Sample Interview Guide
• Interview Tips and Guidelines
• Interview Team Confidentiality Agreement
• Interview FAQ'S
• Behavioral Interview Question Generator

Onboarding Your New Employee:

After all your hard work with the hiring process, don't forget the most important piece, welcoming your new employee! A good onboarding process not only helps the employee feel comfortable, but helps with retention and builds a cohesive team environment.  Start out right by demonstrating you are an attentive, thoughtful leader.  All hires completed in our HCM recruiting system will go through an automatic onboarding process developed by HCM with tasks for the new employee and for their respective supervisor.  In addition to that, you can always be prepared with what is being provided - below is some information that is provided in this new onboarding process.

• What paperwork needs to be done?
• Helping your New Employee get connected with the UW Campus
• Familiarizing your New Employee to your Department