Hiring Toolkit

Hiring Process Checklists

CLASSIFIED STAFF 

ADMINISTRATIVE

ACADEMIC AND FACULTY

PART-TIME WORKER

PART-TIME WORKER DIRECT HIRE

WORK STUDY

GRADUATE ASSISTANT

TEMPORARY LECTURER

Before You Begin:

• Ensure you've taken the required training for system access - WyoCloud HCM Hiring Access Training: Search Administratoror WyoCloud HCM Hiring Access Training: Search Membervia WyoCloud Learning. Click here if you are unsure which training to complete.
• If you are refilling a position without changes, ensure you have the position number for quick completion of the requisition.  If you want to create a new position or make modifications to an existing position, please submit a Request for a new position, or a Request for a position change.

Reminder: All searches are strictly recruited for via HCM Recruiting

All positions must go through the electronic requisition approval process within HCM.  This applies to all Staff, Academic, Administrative and non-benefited positions, and is not dependent on whether it is going to be posted with a search conducted, or if it is an exception to posting (Benefited) or a direct hire (non-benefited).

Helpful links:

• Requisition Stage
  • General Overview of the search process, start to finish (At-A-Glance)
    • Academic, Administrative, Staff, Non-Benefited
  • Quick Reference Guides
    • Benefited, Non-Benefited, Work Studies, Resident Physicians, Graduate Assistants, and Temporary Lecturers
  • Where HR Posts Open Jobs
  • Determining Non-Benefited Position Numbers
  • Benefited Direct Hire Exceptions to Posting & Non-Benefited Direct Hire Process Information
  • Working With a Search Firm
• Screening/Interview Stage
  • Quick Reference Guides
    • Benefited, Non-Benefited, and Work Studies
  • Matrix Instructions
  • Matrix FAQs
  • Interview Team Confidentiality Agreement - Downloadable Document
  • Interview Guide Help
    • Successful Selections STAR Based Interviewing
    • Sample Interview Guide - Downloadable Document
    • Interview Tips and Guidelines - Downloadable Document
    • Interview FAQs - Downloadable Document
    • Behavioral Interview Question Generator
  • Checking Skill Survey References
  • Equal Opportunity Employment & Affirmative Action
  • Veteran Preference
• Offer Stage
  • Quick Reference Guides
    • Benefited, Non-Benefited, Work Studies, Resident Physicians, Graduate Assistants, and Temporary Lecturers
  • FTE Conversion Chart

Onboarding Your New Employee:

After all your hard work with the hiring process, don't forget the most important piece: welcoming your new employee! A good onboarding experience not only helps the employee feel comfortable and welcomed, but helps with retention and builds a cohesive team environment. All individuals hired in our HCM recruiting system will go through an automatic onboarding process developed by HCM with tasks for the new employee and for their respective supervisor. Information and resources for both the new employee and their supervisor are listed here:

• Onboarding Supervisor Checklist - Downloadable Document
• Onboarding Timeline - Downloadable Document
• I-9 Information and Booking and E-Verify Information/Tools
• Helping your New Employee get connected with the UW Campus - Downloadable Document
• Information and Onboarding for all New Employees
• Benefited Employee Hiring Checklist
• Non-benefited and Student Employee Hiring Checklist
• Graduate Assistant (GA) Hiring Checklist