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Timeline for Study Abroad

Your Journey to Study Abroad

This is a general timeline for semester, academic year, winter and summer (non faculty-directed program applicants). If you are past these monthly milestones, do not worry - contact us and we can talk about the options available to you.


5+ months before: Exploration  4-5 months before: pre-advising  2-3 months before: Program-specific advising  1-2 months before: Program selection  0-1 months before: Program preparation





Study abroad programs during the semester, academic year, j-term or summer not traveling with UW faculty.


Programs led by UW faculty, teaching UW courses for UW credit with other UW students.

Begin Your Journey Here

Application Deadlines

For all programs, it is best to complete the UW application process well before the published deadline.

Fall or Academic Year Programs: Apply on or before MARCH 15.
J-term Programs: Apply on or before OCTOBER 1.
Spring Programs: Apply on or before OCTOBER 15.
Summer Programs: Apply on or before FEBRUARY 15.

*Program specific deadlines vary, many programs have earlier deadlines! Please ask us about specific exchange program/partner provider deadlines to ensure you can choose from all possible program options for studying, interning, volunteering or researching abroad.





5+ Months Before Application Deadline (Explore Your Options)

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Get Inspired

We have Education Abroad Events throughout the year and provide updates on Instagram and Facebook to keep you in the loop. Be sure to attend our study abroad fair in the fall or spring!

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Explore Programs

Start exploring program options! Use our program discovery page to search all programs by location, term, keyword, etc. If you have more questions about the programs make an appointment with one of our advisers, or visit the contact us page.

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Meet with Program Assistants or UWYO Abroad Ambassadors

You can meet with our Program Assistants or UWYO Abroad Ambassadors, students who have been abroad that work with our office, to learn about the basic steps to studying abroad. Speak with them to learn about program types, scholarships, and academic planning.

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Speak with your Academic Advisor about your interest in studying abroad

We recommend that you meet with your academic advisor to discuss your study abroad plans and how courses completed abroad will fit into your UW degree program.

4-5 Months Before Application Deadline (Create a Profile)

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Create a Profile

Create a profile in the the Cowboys Abroad Portal, our study abroad application system. Once your profile is created, you may return to the system at any time to start/continue an application. Make sure to bookmark the Cowboys Abroad Portal so you can easily log back into your profile! If you already have a profile, log in to make sure the information is updated and accurate.

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Identify Your Goals

The best action begins with reflection. Why do you want to study abroad? The study abroad study abroad goals assessment tool can help you break down your goals and needs. Academic planning resources help you make study abroad work with your major/minor.

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Attend Info Sessions or Drop-in Advising Hours

Not sure where to start? Come talk with an advisor or peers who have studied abroad during Drop-In Advising hours. Find more information on our hours on the contact us page.

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Narrow Down your Choices

At this time, you should begin narrowing down your choices. Select 1-2 programs now to ensure you complete the requirements on time, and make an appointment to discuss your ideas!

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Apply/Renew Passport

Regardless of your program, you need a passport valid for at least 6 months beyond your intended return date. Visit our Passports & Visa page for more information.

2-3 Months Before Application Deadline (Meet with your Education Abroad Advisor)

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Make an Appointment with an Education Abroad Advisor

Make an appointment with an Education Abroad Advisor to learn about the application process, eligibility requirements, as well as academic and financial planning.

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Start an Application

Once you have met with an Education Abroad advisor, you will decide on a program that best fits your goals and your academic needs. Once you have informed your advisor of your decision, they will assign you to that program’s application in the Cowboys Abroad Portal. The application will consist of a short essay on your study abroad goals, two questionnaires, a scanned copy of your passport, a scan of your official transcript, and a recommendation from your academic advisor.

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Attend Program Specific Information Sessions

Program Specific Information Sessions are a great way to learn more about the program you apply for, hear from past students, and speak to advisors. Keep an eye on our calendar for upcoming info sessions.

1-2 Months Before Application Deadline (Apply)

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Figure out Finances

Use the UWYO Abroad Budget Calculator on our website to estimate the total cost of your program including program fees, cost of living, insurance, airfare, passport applications, visa costs, etc.

Check out Money Matters to learn more about program costs and billing, financial aid and scholarships and managing expenses.

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Apply for Scholarships

Many scholarships have very early deadlines, especially for summer study abroad. Apply early, even if you haven’t finalized your program selection. Find information on available scholarships on the Money Matters page.

0-1 Month Before Application Deadline (Submit your application)

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Submit Your Application

Finalize and submit your UW study abroad application. Note: Some components of the application, such as meeting with an Education Abroad Advisor, require advance planning. Review specifics on the Apply page.

Check out Money Matters to learn more about program costs and billing, financial aid and scholarships and managing expenses.


For students in faculty-directed programs

Faculty-Directed Programs are our most popular option! Faculty-Directed programs are courses created and taught primarily by UW faculty, and will be in class with other UW students. Offered primarily during the summer and winter sessions, each faculty-directed program focuses on a certain academic discipline with students earning direct UW course credit, and incorporates excursions and field trips to give students the opportunity to explore and learn about their host country. University, major and elective credit may be earned through participation in a faculty-directed program. If you are interested in applying for faculty-directed programs, follow the steps below. If you have any questions, please contact

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Explore program options by searching for “faculty-directed” in our program search engine.

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If you have any questions about course specifics, contact the faculty leader. Contact Education Abroad or come to our Walk-In Advising sessions for all other questions.

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Create and complete the UW faculty-directed program application by clicking the “Apply Now” button.

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Once the application is complete, it will be reviewed by the education abroad advisor and/or faculty leader, after which you will be notified of a decision. Please note that the timeline of application review varies from program to program.

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Once the application is approved, you will be notified and asked to confirm your participation.

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Complete all pre-departure application items in the Education Abroad Portal application.

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