Records Management

Welcome to Human Resources Records Office!  We work hard to create and maintain employment records within WyoCloud HCM. Do you need an Employment Verification? Has your name changed recently? Records can help with that.

Other things that Records can help with:

• Questions on employee processes for DHR personnel;
• termination questions on terminal leave accrual estimates and end dates;
• name changes.

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Legal Name and User Name Changes

Legal Name Changes - Legal name changes require an updated Social Security card, or letter from the Social Security Administration. You may either bring your Social Security card to Hill Hall rooms 306 or 307, or fax to 307-766-5607. You can also submit this change along with an a picture of your Social Security card, by visiting WyoWeb to log into WyoCloud Financial Management & HCM → My Profile → Personal Information. Legal name changes do not automatically update the username.

User Name Changes - An employee can elect to change their current user name and must fall into one of two categories:

• Your name has changed due to marriage, divorce, etc; (must be verified with a new social security card showing updated name)

• You believe your current user name is inappropriate. (This option only applies if the user name was employee selected). System generated names cannot be changed.

In either of these instances, you cannot pick your new user name; it will be assigned to you automatically using the initial of your first name plus up to 7 characters of your last name. If another person has the same user name, a number will be added at the end for a total of up to 8 characters. A user name change must be made in person at our offices in Hill Hall room 306 or 307, or email records@uwyo.edu. 

Professional Alias - If the user name change process described above does not fit your needs, you may apply for a professional alias email account. The alias account will show your full name, i.e. Cowboy.Joe@uwyo.edu, and will route to your system generated email account. Professional alias accounts may be requested through Team Dynamix.

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Employment Verification

If you are a company in need of an employment verification, you may email records@uwyo.edu, please be prepared with the employee's signed Authorization to Release statement. You may fax this, along with any other forms, to (307)766-5607, or email to records@uwyo.edu. Please note it may take up to 24 business hours to fulfill your request.

If you are a current employee looking to obtain a letter verifying employment, you may make that request by emailing records@uwyo.edu. If you have any other questions related to the employment verification process, please contact HR Records.

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Retention Schedules

The UW American Heritage Center Archives and Records Management Program, seeks to promote efficiency and economy, by providing assistance to university offices in the maintenance and disposition of their records. The following link comprises all scheduled records for the university.

• Retention Schedules

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Meet Us 

Terrin Beierle, HR Records Specialist, Senior

Office: Hill Hall, Room 307

Email: tbeierle@uwyo.edu

Phone: (307)766-2259

Fax: (307)766-5607

 

Liz McDade, HR Records Specialist

Office: Hill Hall, Room 309

Email: ehinaman@uwyo.edu

Phone: (307)766-2223

Fax: (307)766-5607

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