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Decentralized Human Resources Representatives (DHR)

DHR FAQs

A Decentralized HR Representative (DHR) is a staff member designated by the college or department for a specified area of responsibility. DHRs play a vital role in the successful and timely delivery of HR processes and Payroll transactions into the Human Content Management (HCM) system, ensuring employees are paid accurately and on time. They are regarded as an extended team member of the Department of Human Resources for the critical role they play in delivering high quality services to the campus community.
New DHR requests should be submitted by the college or department's authorized decision maker, and emailed to hr@uwyo.edu for consideration.
Recognizing UW Payroll Deadlines is critical to timely processing of Payroll transactions in HCM. Note that Payroll transactions must be fully approved in HCM and received in Payroll by the date indicated. Plan to give a few days notice for workflow approvals. Hourly non-benefited terminations and end assignments must follow the Hourly Biweekly Payroll time period end date.
Accessing Decentralized Human Resources Reporting: are instructions for locating Human Resources dashboards and reports available to DHRs within Reports and Analytics.
Searching for Employees in Person Management: are instructions for DHRs on using person management to locate employees within your assigned area of responsibility. This is the first step to completing many transactions as a DHR.

Assignment Change: are instructions for DHRs to initiate an assignment change which can encompass a change in working hours to adding assignments. A full list can be found on step 3 of the QRG.

*Note: these have to move through the approval chain before they take affect.

Change Salary: are instructions for DHRs to initiate a salary change.

*Note: these have to move through the approval chain before they take affect.

Employee Termination: are instructions for a DHRs to initiate an employee termination. Hourly non-benefited terminations and end assignments must follow the Hourly Biweekly Payroll time period end date on the UW Payroll Deadlines Chart.

*Note: these have to move through the approval chain before they take affect.

Occasionally when ending an assignment for an employee with multiple assignments the primary flag will need to be moved. DHRs should not attempt to move the primary flag. These requests should be emailed to records@uwyo.edu for our Records team to complete this task.

Graduate Assistant Hire Process: is an overview of the GA Hire Process.

The Graduate Assistant Hire/Extension Process Guide should be your first stop for completing all hiring, extension and salary changes for Graduate Assistants. You will find common scenarios for Graduate Assistants. Within each scenario is a high level summary of the steps needed to address that scenario including links to relevant Quick Reference Guides for full details on completing that step.

Graduate Assistant Assignment Change are instructions for DHRs to initiate a GA assignment change. Assignment changes can be used when a GA is continuing within the same department but moving between types of GA appointments (GTA, GRA, GAA).

*Note: these have to move through the approval chain before they take affect.

Individual Compensation: are the basic steps needed for DHRs to make compensation changes for employees within your area of responsibility. Compensation is supplemental or additional pay beyond base salary. 

*Note: these have to move through the approval chain before they take affect.

Manager Change Using Manage Direct Reports: are instructions for a DHRs to use Manage Direct Reports to complete manager changes. 

*Note: these have to move through the approval chain before they take affect.

Tracking HCM Transactions and Using BPM Worklist: tracking HCM transactions through the BPM worklist is a helpful tool for timely processing of Payroll transaction.


Tracking HCM Transactions and Using BPM Worklist: tracking HCM transactions through the BPM worklist is a helpful tool for timely processing of Payroll transaction.