The following job titles have been identified as having the potential of being impacted
by the shared services model. This is not an exclusive list and other positions may
be identified as we continue toward implementation:
- Accountant
- Accountant, Senior
- Accounting Associate
- Accounting Associate, Senior
- Administrative Associate
- Assistant Director, Business Operations
- Business Manager
- Business Manager, Executive
- Director, Business Operations
- Financial Analyst
- Office Assistant, Senior
- Office Associate
- Office Associate, Senior
- Staff Assistant
Human Resources will consult with impacted employees and leadership in the Division.
Impacted employees will be given as much advance notice as possible. This is scheduled
to take place in early May. Since this process is a departmental reorganization, those
impacted will be required to transition to the new position.
It is estimated that 15-20 employees will be moved to the Human Resources Shared Services,
and 70-90 employees will be moved to the Budget and Finance Share Services.
Salaries are not expected to be impacted but modeling is in process to determine if
changes to compensation will need to be made.
Location and moves are dependent on multiple factors, but there is an expectation
that Shared Services employees will have a “home” in one or multiple units that they
serve, with an expectation that they are mobile, and can set up work from various
campus locations to attend to institutional needs.
The Shared Services employees will have a day-to-day presence in the units that they
serve and will need to be deeply connected to ensure continuity of services. There
is an expectation that these partners will be thoroughly trained in their respective
shared service area and will be considered the resident expert for Human Resources
or Budget and Finance for these areas. This will ensure that each department/unit
will have dedicated service through these individuals. Human Resources and Budget
and Finance will work closely with the units/partners and leadership to ensure a seamless
transition. The positions will report directly to Human Resources and Budget and Finance,
depending on which shared service they belong to.
A review of current title, compensation, and experience, in addition to individual
consultation, will aid in determining the best placement for an employee.
While impacted units/departments and individuals may be consulted during the process,
employees will be directly placed without the need to apply. These changes will follow
the
Departmental Reorganization process.
As part of the organizational review, the impacted employee, home department, and
Human Resources will collaborate to shift and balance duties to make every employee
successful in meeting the University’s mission and priorities. If job responsibilities
are removed from an employee’s position, the intention is not to downgrade or change
the salary of the position that an employee is in. If there are significant changes
in the essential functions assigned to an existing benefited staff or administrative
professional position, the position audit process will be used.
Following individual consultation with Human Resources and their division, employees
will be transitioned to new roles, beginning July 1, 2024.
