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Events & Reservations

 
Student Orgs can reserve numerous spaces on campus for hosting events. Typically, if the event is free to the public, the cost of the room is waived.
For more assistance with reservations and events, please review our Student Org Handbook.

Reservations
A&S Auditorium and Education Auditorium
Student Orgs can reserve the Arts & Sciences Auditorium and Education Auditorium for events. To reserve these spaces, please click on the link and use the username: uwaud and the password: AS_ED and follow the directions.


Classrooms and Outdoor Spaces
To reserve a classroom or space outside, please contact central-scheduling@uwyo.edu. Please note, loud events outside are only allowed between 11:45am - 1:00pm and 5:00pm - 6:00pm.

Half Acre Gymnasium & Corbett Gymnasium
Student Orgs can reserve classrooms and gymnasiums in Half Acre and Corbett. For more information, please visit Campus Recreation's website or contact Sarah Luke at sarahc@uwyo.edu. 


Wyoming Union
Student Orgs are allowed to reserve breezeway tables, meeting rooms, and event spaces in the Wyoming Union. If a Student Org is wanting to have an event in the Union for no charge, the event must be free to the public. For more information, please contact unionres@uwyo.edu. 

 

Event Submission Process
All Student Org events that are on campus or open to the community must be registered on Cowbell. If you have issues, please look at this walkthrough before contacting the Student Orgs & Entertainment Office.
Before your Student Org starts planning an event, please review our Event Handbook to be aware of all required policies and procedures.
Contracts
If University or ASUW funds are used, the contract is required to go through the University of Wyoming contracting process. The form can be found here. If University or ASUW funds are not used, the Student Org is entering into a binding agreement on their own. For more contract help, please contact studentorgs@uwyo.edu.
Movies
If a Student Org wants to show a movie to the public, they must acquire a screening license. To determine costs, please email studentorgs@uwyo.edu with: the film title, the screening date, time, venue, and capacity, if there is an admission charge, and what format is needed.
Ticketing
If a Student Org is having an event in the Union and not charging admission but wishes to set a headcount, the Union Information Desk will hand out tickets free of charge. If you would like to have tickets distributed, please fill out this form.
Policies
Alcohol Policy - Please contact central-scheduling@uwyo.edu if you would like to have alcohol at your event.
Minors on Campus - Please review the Minors on Campus Policy if you would like to hold events where minors will be present.
Photography/Film Policy - If your Student Org wants to take photos or video an event, please fill out this form and send it to central-scheduling@uwyo.edu. 
Political Campaigns/Speakers - Please contact studentorgs@uwyo.edu if your organization wants to sponsor a political campaign or bring a political speaker to campus.
Risk Management - Risk Management reviews all registered events via Cowbell. If you would like to contact them about a specific event, contact risk@uwyo.edu.