Office of the Registrar
167 Knight Hall
Department 3964
1000 E. University Ave.
Laramie, WY 82071
Phone: (307) 766-5272
Fax: (307) 766-3960
Email: registrar@uwyo.edu
Lane Buchanan, Registrar
Bobby Ratteree, Associate Registrar
Johnathan Despain, Associate Registrar
Please be aware that we are in the process of converting to online forms to help students, faculty, and staff maintain a consistent experience. Please see individual forms to see instructions on that individual process and the form required, as this may change as our forms are converted and/or updated. For any questions please contact the Office of the Registrar at registrar@uwyo.edu and our staff will assist you.
If you are an undergraduate student, please refer to the Undergraduate Student Forms and Petitions page.
If you are a faculty or staff member, please refer to the Faculty and Staff Forms and Information page.
Forms generally take 2-5 business days to process. Petitions take a minimum of 5 business days to complete with many taking longer to compile approvals and signatures. You are responsible for tracking your petition and/or canceling it if necessary. Once a petition is in progress, it can be canceled only by contacting the Office of the Registrar at 307-766-5272 or by email at registrar@uwyo.edu. Submission of the appropriate request or petition does not guarantee approval.
Please read through the descriptions below to find the appropriate form or petition for your request. The description and/or the form will instruct the proper format and submission method (some forms are fully online, some are PDFs that will need to be emailed back to our office). If you have any questions about which form is most appropriate, please contact the Office of the Registrar at 307-766-5272 or by email at registrar@uwyo.edu.
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Students wishing to petition for Academic Reinstatement to a Graduate Program will need to submit a fully completed document no later than 15 days prior to the beginning of the semester for which the student wishes to register. Full completion of this petition includes acquiring all required signatures and providing answers to the supplemental questions listed in the middle of the page. Completed petitions can be emailed to registrar@uwyo.edu.
Students wishing to add a course after the Add Deadline (see Academic Calendar for dates) will need to complete an Exception Request Form. When completing the form, under Request select Add a Course. Be sure to include the Subject, Course Number, and if applicable Section Number (for example, MATH 1400-01) in your request to aid in getting approval for the correct course. It is also important to include why you were unable to register prior to the add deadline.
As a part of the process to graduate, you must declare your Graduation Date through WyoWeb. If you are unsure if you have completed this process, please proceed to step 10 in the instructions for how to view your anticipated graduation date in your Degree Evaluation through WyoRecords (if the Graduation Application is blank, then you need to declare your graduation date). If you have previously completed the form and need to update either the date or the address we are to send your diploma, email those updates with your W# (student ID number) to registrar@uwyo.edu.
There are circumstances where a student may receive an incomplete grade. This is established with the instructor of the course, and will include a plan of when the remaining coursework will be completed (within 120 days). Until the coursework is completed, the student will receive a grade of an "I" on their record, which will be updated once the instructor issues a final grade. To seek an incomplete, please discuss your situation with your instructor.
To change the number of credits taken for a variable credit course prior to the Withdraw Date (see Academic Administrative Calendar) of that term, please follow the PDF instructions to Change Variable Credit Course Credits in WyoWeb. To petition to do so after the Withdraw date for the term please submit an Exception Request form and select Change in Number of Credits for a Course as the request. Be sure to include the term, the subject, and the course number of the course being petitioned to change as well as the new credit hour amount.
As a part of many graduate students' studies at UW will include the formation of a Graduate Committee. Please view the full Graduate Committee Formation Policies and Procedures for full information about forming a graduate committee. Please review the forms and description below, including all linked instructions, to ensure documents are submitted properly.
A part of many graduate students' studies at UW will include the formation of a Graduate Committee. For more information and instruction on developing your committee, take a look at the Graduate Committee Assignment Student and Faculty Guide. Once formed, please submit the Graduate Committee Assignment form. Any questions about this process should be directed to UW Graduate Education.
Over the course of their program it may be necessary for a student to change their committee after their initial committee assignment. To be considered complete this form will require signatures from all members of the committee regardless of if they are changing. If adding a new External Member, please be prepared to include the External Member Acknowledgment Form and a copy of the member's CV. Those who are being changed will be indicated specifically on the form itself. Please read through the form carefully for full instructions.
External committee members are non-UW personnel who serve on the committee to facilitate the student’s research or creative activity. An external committee member can be a faculty member at a peer institution or an individual holding professional expertise that will contribute to the committee and the student’s research. For more information about external committee members, please see the information in the External Member Acknowledgment Form and the Graduate Committee Formation Policies and Procedures.
*Click on the Training folder on the left side of the screen and then choose the "Formatting your Thesis in Word 2007" presentation link to start the session.
*Must be able to open a zipped file/folder
To drop a course prior to the Drop Deadline (see Academic Administrative Calendar), please see How to Drop via WyoWeb. If there is a hold on the account preventing the use of WyoWeb, then an email can be sent to the Office of the Registrar at registrar@uwyo.edu with the student's ID number, and the Subject and Number of the course being dropped. To request to Drop a Course after the Drop Deadline, submit an exception request form. In the form, be sure to indicate the Subject and Course number of the course you wish to drop. Please also be sure to include a description of why the course was not able to be dropped before the deadline. Students wishing to drop multiple courses will need to submit a separate petition for each course.
Exception to Regulation: Completion of the Doctoral Degree within Eight Years
An Enrollment Verification is a form we send out to indicate that someone is registered for classes at UW. These are used by loan and scholarship providers, as well as insurance companies and others to prove a student is enrolled. The form can also indicate if the student is registered for the next term by selecting the Pre-Registration option. When filling out the form, please read through all the options to ensure everything needed is included. To submit, fill out the form and email to rr-transcript@uwyo.edu or stop by the Office of the Registrar in-person in Knight Hall.
Exception to Regulation: Continuous Registration Required (Leave of Absence approval)
The Exception Request Form is used for many of the processes which require the approval of multiple stakeholders, including advisors, instructors, department heads, and deans. The form allows the student to submit the request online, and receive updates as the form is sent through the appropriate approval spaces. Here is a complete list of everything the Exception Request is used for (see various entries throughout this list for more information when submitting the specific request):
Occasionally, with how the Final's Week Schedule is generated, there are conflicts within a student's schedule. As soon as the student is aware of the issue, a Exception Request should be submitted to ensure the conflict is resolved well before final's week starts. When completing the Exception Request, the student will select Final Exam Conflict as the request type. Then the student will need to the Subject and Course Number for both courses. It is best to include the information for both courses in the Explanation section to ensure the request is clearly stated.
Exception to Regulation: Completion of the Doctoral Degree Within Four Years After Passing the Comprehensive Exam (See Instructions)
The Graduate Student Appeals Board's (GSAB) intent for the Graduate Student Appeals process is to provide a venue for graduate students to appeal decision influencing their program after all other appeal attempts fail. For more information about the appropriate use and procedures of this process, please see the Graduate School Appeals Policy. Once completed please see the instructions for requesting an appeal for guidance on submitting an appeal.
If a student wishing to change their name works for UW in any capacity (GA, Workstudy, etc.), they will need to contact Human Resources to make that change. More information can be found on the HR Records Management site or by contacting them at records@uwyo.edu. If a student is not a UW employee, they can request to change their name with the Name Change Request form. They can also request to change their UW username, though this process will require approval through IT and takes a bit longer to complete. To submit the form, the student will send the completed and signed form to registrar@uwyo.edu.
The New Parent Accommodation policy is designed to allow new parents to maintain full-time, registered student status and facilitate their return to full participation in graduate activities in a seamless manner without penalty. Please refer to the New Parent Accommodation Policy for more specific information and instruction about the policy before submitting the petition.
Approval of this form will allow graduate students who qualify to purchase the optional student fee package and be considered a full-time student for the indicated semester for student loan deferment and insurance/government documents. Please refer to the petition form for more information and instructions.
Students wishing to take more than their allowed number of credits for any given semester will submit an Exception Request form. The form does not have a specific designation for Overload, so the student will need to select Other as the request, and in the Request Other box say Overload. The student will then need to explain why they need to take over the amount of credits with a brief explanation of how they plan to stay up with the work load.
This form is to be used when changing (add/remove/switch) majors, minors, certificates, and concentrations. It is also the petition used to change from one campus to another (for example, from the Laramie/Main campus to Online/Distance campus). When completing the form, be sure to clearly indicate the change(s) being made. If the information does not clearly have a space, please feel free to add context in any line to help in ensuring the request is clear.
By the end of your second semester of graduate work you should have a Program of Study and a Committee on file with the Office of the Registrar. If at any time you need to make a change to your approved program of study, please submit a Request for Change in Graduate Program form. Please see Instructions for Developing a Program of Study for more information.
Graduate level coursework taken within 12 months prior to completing the baccalaureate degree or during the last semester in-residence prior to completing the baccalaureate degree, but not included in that degree’s requirements, may be reserved for graduate credit when approved by the student’s advisor, the course instructor, and the college dean. If a course is dual listed at the 4000/5000-level, the course must be taken at the 5000-level to receive graduate credit. To reserve coursework for graduate credit, student must be enrolled in the course and this form must be completed and submitted to the Office of the Registrar by mid-term of the semester in which the course(s) is taken. Requests for retroactive reserve for graduate credit will NOT be approved.
Exception to Regulation: Completion of the Master's Degree within Six Years
Students who wish to take two courses where the times overlap may submit an Exception Request form. Prior to submitting the form, the student will need to contact the instructors for both courses to ensure a plan is in place to ensure the student is receive the full instruction in both courses. When submitting the form, the student should include the Subject, Course Number, and Section Number of each course they wish to add. The best place to add all information is into the explanation section of the form. Once submitted, the request is then sent to both instructors for approval.
As the primary document to show academic coursework and awarded degrees and certifications, there are multiple ways for a student or alumni to request their transcript. For more information on how to request a transcript, please see our Transcripts webpage.
Exception to Regulation: Limit of 12 non-degree seeking hours
Students wishing to withdraw from a course prior to the withdraw deadline (see Academic Administrative Calendar) are able to do so through WyoWeb by following the Withdraw from Courses instruction guide. Students wishing to withdraw from a course after the withdraw deadline will need to complete the Exception Request form. For the request, select Withdraw from a Course (After the Deadline), and be sure to include the Subject and Course Number of the course wished to be dropped. A separate exception request will need to be completed for each course wished to be withdrawn from. If the requested course is the only remaining course the student is taking during an active term, the student will need to contact the Dean of Students Office to complete an All-School Withdrawal Process.
Office of the Registrar
167 Knight Hall
Department 3964
1000 E. University Ave.
Laramie, WY 82071
Phone: (307) 766-5272
Fax: (307) 766-3960
Email: registrar@uwyo.edu
Lane Buchanan, Registrar
Bobby Ratteree, Associate Registrar
Johnathan Despain, Associate Registrar