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Graduate Assistant Hire Checklist

For additional reference, please see the GA Hire User Guide

  1. Once you know who your Graduate Assistants will be, and they have registered for classes for the period you are hiring them for – you will need to fill out the online HRMS GA Hire Form AND complete a Graduate Assistant Requisition in HCM Recruiting
  2. Departments will be required to submit hires to HR a minimum of  2 weeks in advance of the employee’s start date.  This provides time for the hiring information to move through the department(s) for necessary approvals and time for Academic Affairs and HR to process the GA Hire once received. 
  3. Once HR Records processes the HCM Recruiting Requisition – the hiring manager will be provided with a direct link for the specific Graduate Assistantship they were offered and that the candidate needs to go "apply" online.
  4. Once the application is received, HR will process an official offer to the candidate that is routed through approvals.  Once approved, the offer will be extended electronically to the candidate to accept.
  5. Once the official offer is accepted electronically, the candidate's hire will be submitted for processing and will be invited to complete their I-9 via Sterling Talent Solutions electronically.  Section 1 of the I-9 must be completed ON or BEFORE their 1st day worked.
  6. Once Section I of the Electronic Form I-9 is completed, the employee has up to 3 business days after their start date to complete Section 2 of the Electronic Form I-9, which is completed by HR at our office – located in Wyoming Hall room 139.  Due to federal law, failure to complete the I-9 within the appropriate time frames as outlined above will result in the employee’s automatic termination and that individual must cease work immediately. Departments may also be subject to fines, related to audits by the State or Federal Government, for any late hires.
  7. An employee may also complete a Direct Deposit Form and/or W-4 Form and submit to Payroll.  The forms are available on Payroll's website page.
  8. A list of all current UW Regulations and Presidential Directives can be found on General Counsel's webpage.
Contact Us

Human Resources - Employment

Campus: 139 Wyoming Hall

1000 E University Ave Dept 3422

Laramie, WY 82071

Office Hours: Monday - Friday

Regular: 8:00 am - 5:00 pm

Summer: 7:30 am - 4:30 pm

Phone: 307-766-5612

Email: jobapps@uwyo.edu

1000 E. University Ave. Laramie, WY 82071
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