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Matrix Instructions

Screening, Interviewing and Beyond!

You've posted your position, and you've been collecting applications...what now?  Now begins the crucial step of creating your screening matrix - this tool will help you determine the candidates you will be interviewing and help you keep track of all of the candidates in your search along the way.

  • For Staff positions, once the job closes for posting, you Staffing/Employment Partner will send you a Final Applicant List with instructions and a matrix you can use.  The Staffing/Employment Partner has already noted the Minimum and Desired Qualifications from your job advertisement in the "Screening Evaluations" sheet, with instructions on reviewing and scoring each criteria. 
  • For Academic and Administrative positions, once the position has reached its minimum posting requirement, the Staffing/Employment Partner will send your information on your current job pool with instructions and a matrix you can use.  The Staffing/Employment Partner has already noted the Minimum and Desired Qualifications from your job advertisement in the "Screening Evaluations" sheet, with instructions on reviewing and scoring each criteria.
    • Please note that candidates that do not meet your posted minimum qualifications should not be interviewed.
    • Human Resources' recommended rubric for scoring is a 0-5 scale outlined below:
      • INDEX
        5 Shows extensive evidence/experience in resume
        4 Shows considerable evidence/experience in resume
        3 Shows moderate evidence/experience in resume
        2 Shows some evidence/experience in resume
        1 Shows minimal evidence/experience in resume
        0 Shows no evidence/experience in resume
        *N/A   Will be determined during interviews
  • If your position has been posted longer than the minimum required posting period, and you've collected additional applicants to your requisition, you can use the following instructions to easily update your candidate list in the Matrix Template that was provided to you by your Employment/Staffing Partner.  To export your candidate applicant list and update the Matrix document, do the following:
    • Select all candidates in the "Screen - To be Reviewed by Hiring Manager" status
    • Find the "Download as Excel" icon in the candidate list view and click to open
    • Delete all columns in the generated spreadsheet except for Profile, Last Name and First Name
    • Open the matrix template provided by the Staffing/Employment Partner
    • Insert additional rows to allow for additional candidates
    • Copy/Paste the Profile, Last Name and First Name into the Matrix template

  1. Once you have completed the "Screening Evaluations" sheet and selected candidates to interview, please provide your matrix to your Staffing/Employment Partner for review.  After a comprehensive review, you will be provided with approval from HR and/or ODEI to proceed.  Please do not schedule your interviews prior to receiving this approval.  We kindly request 3 business days to complete the review of your submitted materials and may reach out to you with recommended changes or updates.
    • In addition, don't forget to update each candidate's status to the appropriate "Request Approval" status.  If you need assistance with this, please visit the Quick Reference Guide or contact your Employment/Staffing Partner for help.
  2. Human Resources encourages you to use the Successful Selection behavior-based interviewing model.  The Staffing/Employment Partners will work closely with their Staff Hiring Managers and Hiring Manager Assistants to help you develop a score/weighted competency-based interview guide.  Although not required for Academic and Administrative searches, it is highly recommended.  Please reach out to your Staffing/Employment Partner to help you develop this tool.
  3. Once your interviews are completed, you'll complete the "Interview Evaluations" sheet within the matrix document.  Once complete, please provide this to your Employment/Staffing Partner for review and approval to continue on with your second round interviews.
    • If you will only be doing one round of interviews, please work with your Staffing/Employment Partner to modify the matrix document to reflect that action - you'll proceed with Skill Survey Reference Checks and the Final Candidate Selection process as normal at this point.
  4. Once your second round interviews are finished, you'll complete the "Final Information" sheet within the matrix document.  Please provide the completed matrix to your Employment/Staffing Partner for review.  After a comprehensive review, you will be provided with approval from HR and/or ODEI to proceed with the Final Candidate Selection process as normal (Reference Checks using Skill Survey must be completed by this point or prior to offer to the top candidate). 
  5. Additionally, once all tasks are completed, reviewed and approved by appropriate offices (HR and/or ODEI), the department may start offer negotiations with the top candidate.  Please work closely with your Staffing/Employment Partner during this process.

Congratulations - by this point in the search, you should have determined your top candidate(s) and are most likely negotiating salary at this time.  Please follow the posted processes for the type of search you are completing and ensure you are keeping your Employment/Staffing Partner apprised of your progress to filling your search.

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Matrix Template

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Contact Us

Human Resources

Campus: Hill Hall, 3rd Floor

Mail: Dept 3422

1000 E. University Ave.

Laramie, WY 82071-2000

Phone: 307.766.2377

Fax: 307.766.5607

1000 E. University Ave. Laramie, WY 82071
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