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University of Wyoming Division of Information Technology

WyoCast Frequently Asked Questions

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Viewing

What are the system requirements for using WyoCast?

Use Mediasite’s test page to check if your system meets the minimum requirements to run the Mediasite player. To view the minimum system requirements, see Sonic Foundry’s page at https://support.sonicfoundry.com/Knowledge/Article/000003279.

Silverlight is required for both Mac and Windows. Download this free plug-in to view WyoCast presentations. If you don't already have the Microsoft Silverlight plug-in, you will be prompted to download and install it the first time you view a presentation.

Do I need to sign-in to view lectures and presentations?

It depends on whether the presenter made the lecture available to the public, or if it is only available to UWYO accounts. The presenter should let you know whether you have to sign in with your UWYO username and password. If you don’t see the lecture series in the presentation catalog, try signing into WyoCast by clicking on the sign in button near the upper right side of the catalog.

Where can I see information about the user interface?

California State University, San Marcos – has a good overview of the user experience

Presenting, Capturing, and Archiving

What does it cost to use WyoCast?

This service is available free of charge for use in Classroom Building rooms 105, 129, 133, the Ag Auditorium, and the Berry Center, Engineering, and Visual Arts during normal university business hours only. There is a $50 per hour fee plus a $30 setup/take down fee for use of the WyoCast Mobile Recording System. One week advance notice is required to reserve the system and personnel. CTS requires a one hour room access time prior to the event start time for setup and a 30 minute room access time after the event is over to take down equipment. CTS is not responsible for arranging pre and post time availability.

What rooms are set up to capture presentations?

Classrooms 105, 129, and 133 in the Classroom Building, the Ag Auditorium, Berry Center 138, Engineering 1045, and Visual Arts 111 are all equipped with WyoCast technology. Classroom 105 requires making arrangements with CTS for a technician.

How do I request a WyoCast-ready room?

Contact: Sally Quade, Assistant Coordinator, Classroom Services at
766-2487 or email sdona@uwyo.edu.

Crystal Bennett, Manager, Classroom Building, Room 204
(307) 766-6717 or email central-scheduling@uwyo.edu

For regularly scheduled classes, fill out the Classroom Scheduler’s guidelines. Read the Technology Requests section to find out how to request a classroom that is equipped with WyoCast technology.

For ad-hoc, one-time WyoCast room needs for special presentations and events, call Sally or Crystal.

What do I need to do to arrange for my lectures to be captured?

Once the room is reserved, schedule an appointment with Andy Bryson. He will work with you to prepare the recording to start automatically, fill out the content of the presentation title(s), insert the presenter’s photo if desired, and layout the way the presentation will be seen when it is played back on a computer. Email natej@uwyo.edu or call 766-2035.

I want to capture a one-time or ad-hoc event in another location. Can I do that?

Yes. Information Technology’s Classroom Technology Support (CTS) has a limited number of mobile recording systems. The systems iare comprised of a mobile recording unit, a video camera, mixing equipment and microphones. The system will be delivered and set up by CTS staff, and you will have operator assistance during the event. There is a $50 per hour fee, which includes the equipment and staffing; one hour minimum. A $30 setup/take down fee will also apply. To reserve a mobile WyoCast system, fill out the WyoCast Reservation Form at least one week in advance of the event.

Can my presentation have a “friendly” label so that it is easy to see what topic was covered in the lecture?

Yes, you can add descriptive labels in the presentation catalog. When making arrangements for scheduling, discuss these options with Andy. Andy can be reached by email at natej@uwyo.edu or by phone at 766-2035.

Can I archive my lectures and use them again in the future?

Yes. Contact Andy Bryson at ECTL for help archiving your presentation. Andy can be reached by email at natej@uwyo.edu or by phone at 766-2035.

What will happen to the saved lectures at the end of the semester?

Presentations will remain on the server for one year, unless otherwise advised by the instructor or presentation sponsor.

Can I view WyoCast presentations on a mobile device?

Yes. Your mobile device must be able to view MP4 format files. Androids, iPhones, and iPads should be able to play Wyocast videos by default. Other devices may need to be configured to play MP4.

Can I view Closed Captioning of presentations?

Yes. There is an icon at the bottom of the Player Window (CC) that, when clicked, will open a text box and show the captioning as the presentation plays. If there is no closed captioning the icon with be grayed out (non-clickable).

WyoCast Player window

To the left of that icon is a search icon (magnifying glass) that, when clicked, allows you to search both the presentation’s slides and closed captions.

How do I get my presentation closed captioned?

Once a presentation is recorded and published as an on-demand presentation to the server, you can add closed captions by creating a Synchronized Accessible Media Interchange (SAMI), SubRip (SRT), or Distribution Format Exchange Profile (DFXP) file and linking it to your presentation. Contact Andy Bryson.

Additionally, in Mediasite Players, users can search closed captioning text for specific words or phrases.

Can I include WyoCast presentations within my LMS (e.g., eCompanion)?

Yes. Each presentation has a unique URL that you can copy and paste wherever needed. Another method would be to direct viewers to the WyoCast Catalog: https://wyocast.uwyo.edu/

Troubleshooting

Where can I get help troubleshooting viewing problems on Windows and Mac?

What tips should I be aware of to ensure my WyoCast Reservation Form online submission is successful?

Make sure that you observe instructions for individual form fields. For instance, all form fields require an entry or selection unless they are marked as "(optional)." The "Event Description" and "Notes" text fields are limited to 500 characters.

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