Payroll Services

Determine if you are exempt or non-exempt by reviewing your offer letter.

Salaried Non-Exempt employees are required to complete a monthly Time Card which requires supervisor approval. All hours worked and all absence hours, up to the “Time Period End” date noted.

Salaried Exempt employees do not submit a Time Card but are required to report all Absences (sick, vacation, etc).

If you are a salaried non-exempt employee, your time cards MUST equal 40 hours per week.
Time cards are not required for GA’s, Temp Lecturers, Salary Non-Benefitted or Exempt employees.
Absences are required to be entered into WyoCloud for all Non-Exempt and Exempt Benefited employees.
If your department uses TimeClock Plus or AIM please check with your manager on departmental processes regarding timecards – these are imported on a biweekly basis.
Payroll can only reopen hourly employees time cards for editing outside of our payroll processing dates.
Self Help QRG’s (Quick Reference Guides) are available for all below tasks in WyoCloud:

My Profile > Quick Reference Guides.

No. All payroll checks are mailed or directly deposited. NO EXCEPTIONS. If you are having problems receiving your check or direct deposit, please notify the Payroll Office as soon as possible. Many times, your mailing address will need to be updated or account information corrected.

Paychecks WILL NOT be forwarded by the post office, so you will need to change your address in WyoCloud. For assistance in updating your address in WyoCloud, see this guide. To simplify things, you should consider signing up for direct deposit.

Paychecks and W2 forms are NOT forwarded by the post office, so address changes need to be made as soon as possible.  You will need to change your address in WyoCloud. For assistance in updating your address in WyoCloud, see this guide. 

W-2's are either electronically available or mailed by January 31st each calendar year. We rely on employees to ensure that we have their correct mailing address and to keep these important tax documents safe upon receipt. If, however, you did not receive or have misplaced your W-2, you should be able to see the form in WyoCloud. Otherwise please contact the Payroll Office at 307-766-2217, or email payroll1@uwyo.edu to obtain a reissued copy. For assistance on how to view your W-2 in WyoCloud, use this guide.

Payslips can be viewed and printed from My Profile > Pay > My Payslips within WyoCloud. If you are having difficulty accessing your payslip information in WyoCloud, please contact the Payroll Office at (307) 766-2217. For assistance on how to view your payslip, use this guide.

Direct Deposit information may be added, changed, or removed from My Profile > Pay within WyoCloud. For assistance in updating your direct deposit information in WyoCloud, see this guide. If you are having difficulty accessing your payroll information in WyoCloud, please contact the Payroll Office at (307) 766-2217. 

You may use any U.S. bank that has a valid bank routing number.

No, not unless you need to make changes to your direct deposit information. 

If you terminate employment and then are rehired at a later date, do not assume that your direct deposit is still active. Direct Deposit information may be added, changed, or removed from My Profile > Pay within WyoCloud. For assistance in updating your direct deposit information in WyoCloud, see this guide. If you are having difficulty accessing your payroll information in WyoCloud, please contact the Payroll Office at (307) 766-2217.

Payroll understands that there may occasionally be delays in submitting requests for approval in WyoCloud due to extenuating circumstances. While late award compensation requests are not automatically rejected, they do create a significant burden on the Payroll Office and, as such, will generally not be accepted.

To help manage this issue, Payroll has partnered with several central business offices. These offices have created internal business processes and, with full support from Payroll, have taken on the responsibility of reviewing and either approving or rejecting late submissions based on their own established policies.

W-4 information may be changed any time and as often as desired from My Profile > Pay within WyoCloud. For assistance in updating your W-4 in WyoCloud, see this guide. If you are having difficulty accessing your payroll information in WyoCloud, please contact the Payroll Office at (307) 766-2217.

The Payroll Office staff is happy to answer general questions regarding form W-4. However, we are unable to give tax advice or suggestions on how to complete the form. For assistance with these or other tax related questions, we suggest you consult the IRS website www.irs.gov or a personal tax advisor.

Your tax status will default to "Single" with no other adjustments, as per IRS regulations.

International student employees need to meet with Casey Green in the Tax Office to determine tax status. Please call Casey at 766-2821 or email him at tax@uwyo.edu to schedule an appointment. His office is located in Room 519, Hill Hall.

Meet our harding working Payroll Team!

Payroll is available by emailing payroll1@uwyo.edu, or by calling (307) 766-2217.