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Equipment Checkout

Student Orgs and Entertainment has equipment that student organizations or campus departments can check out for their own internal or external activities. While student organizations are able to rent equipment at no cost to them, campus departments have small rental costs that can be processed with an IDT. Student organizations can request equipment for anytime during the current academic year. Campus departments can request equipment one month out in order to give first priority to student organizations. Additional charges are possible for any equipment that is lost, returned late, not cleaned, or damaged in accordance with the University’s Fee Book.

If your organization is a frequent borrower, notify us and we can set up a specific account for your organization. If your organization/department checks out equipment infrequently, use the instructions below.

  1. Visit Cheqroom and click "Log In' in the upper right corner,
  2. Login wither username: and password: Cowboys 2020!
  3. You can view the items available for rent in the “Items” function or view “Kits” Once you know what you want to reserve, select Reservations in the left bar and click New Reservation.
  4. Select the date for your rental (remember that items must be picked up during our open hours).
  5. Click Add Item (or Kit) and select what your organization wants to use.
  6. Add your name and organization in the “Write a Comment Box” and hit “Save”
  7. Click the blue Reserve box in the top right,
  8. Your reservation is complete! See you on the requested day for pickup.

If you would like to cancel your reservation, email us at and share what days the reservation was for and the items to be canceled.

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