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Equipment Checkout

 

Student Orgs and Entertainment has equipment that student organizations or campus departments can check out for their own internal or external activities. While student organizations are able to rent equipment at no cost to them, campus departments have small rental costs that can be processed with an IDT. Student organizations can request equipment for anytime during the current academic year. Campus departments can request equipment one month out in order to give first priority to student organizations. Additional charges are possible for any equipment that is lost, returned late, not cleaned, or damaged in accordance with the University’s Fee Book.

 CHEQROOM Inivite Request: 

Due to recent implementation of two-factor verification by our rental system (CHEQROOM) student orgs members seeking to utilize the rental will need to request an invite to our inventory system to rent items. Please complete the required sections below. Please allow up to 48 hours for Student Orgs Support team to response to your request. Should you have any more questions please contact our Student Orgs Coordinator at lrutz1@uwyo.edu.

Rental Items will be unavaialbie: (Fall Semester Dates)

CHEQROOM Request Process: 

Have questions? Please contact Student Organzaitons Coordinator Larissa Rutz, at lrutz1@uwyo.edu

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About Student Organizations at UW

 

Student Organizations add to the vibrancy and make the University of Wyoming so special. Whether a group is tabling in the breezeway of the Wyoming Union or participating in a national competition, our 200 student organizations provide a benefit to the UW Community.

Participation in various activities and clubs offered through our office help students build greater networks and deeper friendships, find greater enjoyment and connection at UW, perform better in the classroom, and build skills that make them more marketable in the workforce.

 

 

 

 

Find Orgs on Cowbell

 

Cowbell, is the student organization management system for the University of Wyoming. Cowbell provides a one stop shop to check out current student organizations and student-led events on campus, register new and existing student orgs, and connect student organizations with a library of essential resources. Click the image to the right to visit the Cowbell website and explore. 

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Is your Student Org on Cowbell? 

Student Orgs that didn’t complete the annual re-registration process, will need to schedule a meeting with the Student Orgs Coordinator to re-active and update their appropriate information on their portal.

Please use the link provided below to schedule an appointment today.

Schedule Here

 

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Student Org Resources

Find a full listing of resources available to student organizations on the resources page here: Resources

Presence Learn System Videos (Make sure to be Signed into Cowbell first prior to accessing): 

http://learn.presence.io/en/collections/3001526-student-leader-training

Questions? Connected with Student Org Coord. Larissa  Rutz, lrutz1@uwyo.edu

 

 

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P-card Checkout

Please submit the pcard checkout form and additional forms (as needed) a minimum of three (3) business days prior to needing the card. For the P-Card Checkout Form: Access Here  

 

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Reserve a Space

Reserve a space in the Wyoming Union

A&S and Education Auditorium (Complete Reservation via 25Live registration) 25Live Reservation Process

Half Acre, Corbett, & Recreation Fields

Campus Spaces (Prexy’s, FSL Mall, Academic Classrooms,etc.)Email centralscheduling@uwyo.edu

 

 

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Food & Drink in an On-Campus Space

If you are planning to have a meeting, event, or program on-campus with any type of food, they must be an approved caterer, and drinks (yes, even water) must be a Pepsi product. 

 

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Advertising Opportunities

Poster Run (Prior Approval Required)
 
Poster Run Semester Dates (Approved Posters Due Thursdays by 5:00PM): 
 
Spring 2024
First Run-Jan. 12th
Last Run- April 26th
No Run on Mar. 15th 

 

 

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Student Org Advising

To find information as a leader or member of a student organization on finding/management of a staff or faculty advisor check out the link here. 

If you are an advisor of a student group and require additional guidance or assistance please check out the advisor page here.

 

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Equipment Check-Out

Student Orgs and Entertainment has equipment that student organizations or campus departments can check out for their own internal or external activities. 

CHEQROOM Inivite Request: 

Due to recent implementation of two-factor verification by our rental system (CHEQROOM) student orgs members seeking to utilize the rental will need to request an invite to our inventory system to rent items. If you have any questions please contact our Student Orgs Coordinator at lrutz1@uwyo.edu.

Invite Request Form

 

 

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STUDENT ORGANIZATION CLASSIFICATIONS

 

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    LEVEL 1 STudent Org

    Level 1 is the designation given to a Student Organization that has demonstrated its primary mission is for the benefit of its organization’s members. Level 1 Student Organizations are a separate legal entity and operate under the direction and control of its own members.

    Benefits

    • UW Connect page
    • Access to equipment rental, poster room, staff advising, and marketing resources, which includes poster run, digital signage boards, etc.
    • Participate in workshops, trainings, and leadership opportunities
    • Host events and meetings on University of Wyoming grounds and buildings
    • Permitted to use the Steamboat (bucking horse) logo for publicity and news releases in alignment with the Brands Standards Manual and Trademark & Licensing guidelines
    • Execute the organization’s own contracts
    • May enter into sponsorship agreements with campus departments and programs to access support and resources, including ASUW Funding

    Limitations

    • Comply with travel and events registration requirements with the University
    • May not use the “University of Wyoming” before the organizations name but is permitted refer to its organization as Wyoming [Insert Organization] or [Insert Organization] at the University of Wyoming
    • Operates its own Tax Identification Number and completes all necessary IRS documentation
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    LEVEL 2 Student ORg

    Level 2 is the designation given to a Student Organization that has demonstrated its purpose to be both aligned with to the mission and culture of the University and the benefit of the members internal to the organization.

    Benefits

    • All Level 1 benefits plus
    • Support from the University regarding risk management and contract review.
    • May use the "University of Wyoming" name before the Student Organization name
    • Permitted to use University trademarks and insignia for publicity and news releases in alignment with the Brands Standards Manual and Trademark & Licensing guidelines.
    • Host funds in the UW Foundation (commonly referred to as a foundation account

    Additional Expectations

    • Designate an advisor that is a full-time member of the staff/faculty of the University
    • Comply with travel and events registration requirements with the University
    • Establish an Operations Guide
    • If connected to a University program or organization, the Student Organization must comply with all policies, rules, and procedures of the sponsored University program
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    LEVEL 3 Student Org

    Level 3 is the designation given to a Student Organization that has demonstrated purpose that contributes and is intertwined to the mission and or traditions of the University.

    Benefits

    • All Level 1 and 2 benefits plus
    • An advisor, which has advising of the organization in their official university job responsibilities.
    • Designated space for meeting, events, and/or storage.

    Additional Expectations

    • Designate an existing or add an additional officer to manage risk
    • Establish an Operations Guide

 

CONTACT STUDENT ORGS

 

Address:
1000 E. University Ave.
Dept. 3625
Laramie, WY 82071

Physical Location:
Wyoming Union 012 
(lower level)

Phone Numbers:
Office Number: 307-766-6340
Student Org Coordinator: 307-766-6341
7220 Entertainment Coordinator: 307-766-6344
FSL Advisor: 307-766-6306

Email:
StudentOrgs@uwyo.edu