Checking In a Page

 

To edit a page or file, you will need to check out the page or file. When you have a file checked out, only you will have access to edit it. Checking out a file will lock the file to prevent multiple people trying to edit the file at the same time. You can view pages without checking them out first, but as soon as you click into an editing region, the page will automatically be checked out by you. When looking at your site folder structure, the Status column will show either a white light bulb icon, a yellow light bulb icon, or a red lock icon. The white light bulb means the file is checked in and available to be checked out. The yellow light bulb means you have the file checked out. The red lock means that another editor has the file checked out.

 

If you are requesting administrator help with a page, or you are done editing a page and want to be sure that it is available for other editors in your unit to edit, you will need to make sure that the page has been checked back in.


Note: Only individual pages and files can be checked out/in. Entire folders or sites cannot be checked out.

Step by Step Instructions

  1. From the folder structure view, locate the web page you want to check in and click the light bulb icon. You can click the icon here to check the page out or in, or you can do this from the page Edit view.
     
    Note: Yellow light bulb means that the page is checked out by you. 

    checking files in or out step 1 screenshot

  2. From the page editing view check the page in by turning off the light bulb icon between the save and publish buttons when you are through editing or just viewing the page.

    checking files in or out step 2 screenshot

  3. If a page is checked out to another site editor it will show a red lock icon under the status and you will have view only access to that page until it is checked back in by the same author. 

    Note: This is why it is essential that you check your pages back in when you are not actively editing them!

    checking files in or out step 3 screenshot

 

Remember: When looking at your site folder structure, the Status column will show either a yellow light bulb icon, a white light bulb icon, or a red lock icon.

  • The yellow light bulb means you have the file checked out.
  • The white light bulb means the file is checked in and available to be checked out.
  • The red lock means that another editor has the file checked out.

Video Tutorial

For more information about checking your page in and out for editing watch this video!