At-A-Glance: Staff Recruitment

 

For more detailed steps and information, please see the following Quick Reference Guides:

 

• Create Requisition for Benefited Position
• Benefited Candidate Selection Process & Offer

 

Prior to obtaining access to the HCM Recruiting system, you and all search committee members will need to take the requisite trainings in the Learning Plan.  Please see the following WyoCloud Hiring Access Trainings for additional information:

 

WyoCloud Hiring Access Training for Search Administrators

WyoCloud Hiring Access Training for Search Members

 

Classified Staff vacancies are filled by a collaborative processes between the hiring department and Human Resources.

STEP 1 - THE REQUISITION

Complete the necessary information in the online form - you will need the following:

• Position Number.  **If you are just refilling a position, ensure you have the position number for quick completion of the requisition.  If you want to create a new position or make modifications to a current position, please submit a Request for a new position, or a Request for a position change.
• Requisition Title
• Reason for filling the vacancy
• Hiring Manager (vacant position's Supervisor)
• List of Collaborators (Search Chair and Committee members)
• Essential/On-Call Information
• Calendar (if applicable)
• Funding Information
• Job Description/Posting Information

 

Once all information is entered the requisition will need to be submitted for review and approvals.  Once approved, it will be posted by an HR Staffing Partner within 24 hours to our website and HigherEdJobs.com.

STEP 2 - MANAGING AND PROGRESSING THE CANDIDATE POOL

At the direction of the Search Chair, Hiring Manager Assistant or Hiring Manager, applications can be reviewed.  After the position has closed, or reached the minimum required posting date, the Staffing Partner will create and provide a search matrix template to the Hiring Manager and Assistant.  Requisition owners will utilize this template to help determine qualified candidates based on posted job duties, qualifications and requirements.  Questions about this process should be brought up to the HR Staffing Partner, who can aid in this process.

Once the Hiring team has reviewed application materials and completed the Screening Information tab, the matrix must be sent to recruit@uwyo.edu prior to scheduling any interviews with candidates. Once you have sent HR your matrix, you may start scheduling interviews. After reviewing the matrix, a Staffing Partner may make recommended updates, edits and/or ask you to include additional candidates to interview within a reasonable time frame.

After each interview round, an updated matrix must be sent to recruit@uwyo.edu.

• NOTE: DO NOT PROGRESS OR CHANGE THE STATUS OF ANY CANDIDATES – CONFER WITH HR RECRUITING AT EACH STEP AND THEY WILL ADVANCE ALL CANDIDATES ACCORDINGLY.

 

STEP 3 - JOB OFFER

**Prior to extending a verbal offer: consult with your supervisor and area Business Manager/Accountant regarding the budgeted and approved salary amount. Ensure your unit has notified the VP/Appointing Authority of the unit, as they will have to review approve this amount as well.                                            

Staff and Administrative offers above the midpoint must be reviewed and approved by Class Comp prior to providing a verbal offer. Offers above the midpoint require a thorough written justification. The reasoning should be based on how the candidate exceeds the minimum qualifications of the position, such as relevant experience, skills, certifications and/or education they possess that justifies an offer above midpoint. Class Comp will review the candidate’s qualifications, the appropriateness of the request, and internal equity.

Once the search has reached the step of drafting the formal offer letter, please reach out to the HR Staffing Partners to ensure all previous steps are completed and approved. The Hiring Manager or Hiring Manager Assistant will DRAFT an official offer using the HCM Recruiting system. Based on the type of hire and details provided in the requisition and offer, the appropriate offer letter will be generated. All offers are now completed through the recruiting system electronically - no paper offers should be provided after this time.

• NOTE: Please Save and Close the offer rather than submitting. If you click Submit, this will bypass HR review.
  
  Once the drafted letter is finalized and approved in the system, the letter will be provided to the candidate for their review. Once an electronically signed offer letter is received, the Staffing Partner will start the process to finalize the hire.

STEP 4 - MONITORING THE ONBOARDING PROCESS

As part of the hiring process, HR has designed an electronic Onboarding process called Journeys to help ensure the new employee completes required training and hire documents and is provided with information that will help them be successful in their new position.

Hiring Managers will be able to track an employee's progress through this process via the Onboarding area in My Team.

Questions about Classified Staff recruitment can be directed to Human Resources at 307-766-2377.