Requisition Status & Status Details
Draft - The hiring team has initiated a requisition and saved it. A recruiter will need to review the requisition and submit it for approvals.
Pending - A recruiter has submitted the requisition for review/approvals, and the requisition will make its way through the approval chain.
- Approval - Pending - The requisition is pending approvals - please review the appropriate report to locate where the requisition is in its approvals.
- Approval - Rejected - The requisition has been rejected during the approval process. A recruiter will contact the hiring team to identify the required changes, update the requisition accordingly, and resubmit for review/approvals.
Job formatting - In Progress - A recruiter will format the job and either post it for the intended time-frame or send a specific link to the direct hire to apply.
Open - The requisition has been formatted accordingly:
- Posted - The requisition is currently posted and is able to receive applications.
- Not Posted - The requisition is currently open for direct hire only.
- Unposted - The requisition was posted and has been unposted by a recruiter.
- Expired - Posting parameters have been met and the requisition is no longer posted or open for applications.
Filled - The number of openings have been met and the candidate's offer for this requisition has been submitted and processed.
Canceled - The requisition has been canceled by a recruiter.
Deleted - The requisition was never submitted for the review/approvals process and has been deleted.
To be Reviewed by Hiring Manager - The candidate has applied to the requisition and needs to have their application reviewed by the hiring team.
Withdrawn by Candidate - A recruiter has marked a candidate that has withdrawn from consideration, or a candidate has withdrawn themselves from the search.
Rejected by Employer - A recruiter has marked a candidate that is no longer being considered by the hiring team.
Interview to be Scheduled - A recruiter has moved a candidate to this status and the hiring team needs to schedule interviews.
Additional Interview to be Scheduled - A recruiter has moved a candidate to this status and the hiring team needs to schedule second round interviews.
Withdrawn by Candidate - A recruiter has marked a candidate that has withdrawn from consideration, or a candidate has withdrawn themselves from the search.
Rejected by Employer - A recruiter has marked a candidate that is no longer being considered by the hiring team.
Sent to Candidate - A recruiter will initiate the reference check for candidates indicated by the hiring team. Hiring teams do not make this change in status - a recruiter will take this action.
In Progress - This is a system generated status indicating that the candidate has provided information for their references and the check is in progress.
Completed - This is a system generated status indicating that the references for the candidate have provided their feedback for the candidate and the Reference Check Report is available. The hiring team can download this report using the instructions Finalizing Candidate Reference Reports & Interpreting the Results.
This report is confidential and cannot be released to the candidate or others not associated with the search.
Withdrawn by Candidate - A recruiter has marked a candidate that has withdrawn from consideration, or a candidate has withdrawn themselves from the search.
Rejected by Employer - A recruiter has marked a candidate that is no longer being considered by the hiring team.
Verbal Offer to be Made - The hiring team may make the verbal offer to the candidate.
Verbal Offer Accepted - This indicates that the verbal offer has been accepted by the top candidate.
Withdrawn by Candidate - A recruiter has marked a candidate that has withdrawn from consideration, or a candidate has withdrawn themselves from the search.
Rejected by Employer - A recruiter has marked a candidate that is no longer being considered by the hiring team.
Background Check Initiated - The recruiter has initiated the background check process. The candidate has received an email to initiate this step with detailed instructions. The e-mail comes from our 3rd party vendor: First Advantage. Hiring teams do not make this change in status - a recruiter will take this action.
Background Check Pending - The candidate has provided the necessary information and their background check is currently in progress.
Background Check Complete - The background check is completed in First Advantage.
Withdrawn by Candidate - A recruiter has marked a candidate that has withdrawn from consideration, or a candidate has withdrawn themselves from the search.
Rejected by Employer - A recruiter has marked a candidate that is no longer being considered by the hiring team.
To be Created - A recruiter will move the candidate to this status and the hiring team is ready to draft the offer.
Draft - The offer has been drafted by the hiring team, and is ready to be reviewed by a recruiter.
Approval in Progress - The offer has been reviewed by a recruiter and is currently in the approval chain.
Rejected - An approver on the offer workflow/approval chain has rejected the offer. A recruiter will contact the hiring team to identify the required changes, update the offer accordingly, and resubmit for review/approvals.
Approved - The offer has been approved by all required parties and is ready to extend.
Extended - A recruiter has extended the offer to the candidate. The candidate must review and electronically accept the offer.
Accepted - The offer has been accepted by candidate. Recruiters will hold in this status until all pre-employment checks are complete and all required information is obtained.
Move to HR (Recruiters Only) - This action is only available to Recruiters and submits the hire to HR Core for processing. Once a hire has been "Moved to HR", they will go through an overnight feed that will provide them security to WyoCloud as a "Pending Worker". They will be able to obtain UW login credentials, login to WyoCloud and go through basic tasks related to Onboarding.
Withdrawn by Candidate - A recruiter has marked a candidate that has withdrawn from consideration, or a candidate has withdrawn themselves from the search.
Rejected by Employer - A recruiter has marked a candidate that is no longer being considered by the hiring team.
Hiring Managers will NOT be able to see anyone in these statuses. They will only see those that have passed the eligibility check and may be moved forward in the hiring process for Work Study.
Work Study Eligibility to be Verified - Candidate has applied to the job. The system will automatically run an eligibility check via Banner integration.
Work Study Failed Screen - System eligibility check has run and the student either has not been awarded work study for the term selected, or there is a potential data entry error in the W# or other entered information. Hiring Manager or Assistant will not see anyone that is indicated as not eligible.
Work Study Passed Screen - Candidate is confirmed as work study eligible and may proceed in the work study hiring process.
Candidates have passed the Banner eligibility check and are available for Hiring Managers and Assistants to view.
Hiring Manager to be Reviewed - Hiring Manager or Assistant may review the application to see if qualifications are in line with the posted position.
Proceed to Interview - Hiring Manager or Assistant indicates that the candidate will be moved forward to the Interview stage.
To be Reviewed by Hiring Manager - Hiring Manager or Assistant may review the application to see if qualifications are in line with the posted position.
Proceed to Interview - Hiring Manager or Assistant have marked candidates indicating which are moving forward for a 1st round interview.
Interview to be Scheduled - Hiring Manager or Assistant may schedule or indicates they are scheduling interviews.
Interview Scheduled - Hiring Manager or Assistant indicates interviews are scheduled.
Interview Successful - Hiring Manager or Assistant indicates the completed interview was deemed successful and the hiring manager wants to move forward with the process.
Proceed to Background Check - Hiring Manager or Assistant may use this status to signal to the recruiter to kick off a background check, if required.
Background Check Initiated - The recruiter has initiated the background check process. The candidate has received an email to initiate this step with detailed instructions. Email comes from our 3rd party vendor: Sterling/First Advantage.
Background Check Pending - The candidate has provided the necessary information and their check is currently in progress.
Background Check Complete - The background check is completed and pending review from the appropriate Recruiter. Once reviewed, the recruiter will either contact the department or finalize the hire.
To be Created - Hiring Manager will initiate and create the offer. This offer will go to the Recruiter (once SAVED) for a final review. The Recruiter will submit the offer for approvals.
Rejected - An approver on the offer workflow/approval chain has rejected the offer for some reason - The Hiring Manager or Assistant will view the comments in the progress history tab and reach out to the Recruiter if necessary.
Draft - The offer has been drafted by the Hiring Manager or Assistant. The offer has NOT been submitted for review or approval at this time. The recruiter must review, finalize and submit the offer.
Approval in Progress - The offer approval is currently in progress and is pending one or more approvers.
Approved - The offer has been approved. Next available action is for the Recruiter to extend the offer to the candidate.
Extended - The recruiter has extended the offer to the candidate. The candidate MUST review and electronically accept the offer (this applied to Work Study and Temporary Lecturers - all other offers are accepted automatically. Instructions are provided by email to the candidate.
Has Declined - The top candidate has declined the offer.
Accepted - Offer has been accepted by candidate. The next available step is for the recruiter to either finalize the hire, proceed to the 2nd pass if SSN/DOB/Gender is missing or initiate a background check if required.
Refused - The offer has been refused by the candidate and is possibly in negotiations with the Hiring Manager or Assistant.
Move to HR (Recruiters Only) - This action is only available to Recruiters and submits the hire to HR Core for processing. Once a hire has been "Moved to HR", they will go through an overnight feed that will provide them security to WyoCloud as a "Pending Worker". They will be able to obtain UW login credentials, login to WyoCloud and go through basic tasks related to Onboarding.
GA Eligibility to be Verified - In the status, the system will automatically run an eligibility check. Program information, degree level and courses registered for will appear in the candidate file. Upon completion of the eligibility check, the system will automatically update the candidate's status to "Under Review - Academic Affairs".
Eligibility Passed - Automatic system review may indicate in the Progress notes that the candidate passed the eligibility check.
Eligibility Failed - Automatic system review may indicate in the Progress notes that the candidate passed the eligibility check. This will be further reviewed by Graduate Education in Academic Affairs.
Rejected by Employer - Recruiter marks candidate that is no longer being considered.
Withdrawn by Candidate - Recruiter marks candidate that has withdrawn from consideration. Candidate may also withdraw themselves from consideration.
A review of all Graduate Assistants being hired is completed by Michele Peck from Graduate Education.
Hiring Managers shall not move anyone in a GA status - as they are automatically brought through the process by either the system, Michele Peck and/or a Recruiter.
Under Review - Academic Affairs - This hire is pending review by AA/Graduate Education. Michele Peck will perform her review and pass the candidate through appropriately - if there are any issues, she will reach out to the Hiring Manager or Assistant.
GA Passed Academic Affairs Screen - Graduate Education has deemed this hire approved to move forward. Once in this status, the recruiter is signaled to work with the Hiring Manager or Assistant to move forward with the Offer process.
Offer to be Created - The Recruiter will draft and submit the offer for processing.
Rejected - An approver on the offer workflow/approval chain has rejected the offer for some reason - The Hiring Manager or Assistant will view the comments in the progress history tab and reach out to the Recruiter if necessary.
Draft - The offer has been drafted by the Hiring Manager or Assistant. The offer has NOT been submitted for review or approval at this time.
Approval in Progress - Current business process does NOT require system approvals for a GA Offer.
Approved - Current Business Process does NOT require system approvals for a GA Offer.
Extended - The recruiter has extended the offer to the candidate. The GA Offer is automatically accepted, the candidate does NOT have to take any action.
Accepted - Offer has been accepted by candidate. The next available step is for the recruiter to either finalize the hire, proceed to the 2nd pass if SSN/DOB/Gender is missing or initiate a background check if required.
Has Declined - The top candidate has declined the offer.
Refused - The offer has been refused by the candidate and is possibly in negotiations with the Hiring Manager or Assistant.
Move to HR (Recruiters Only) - This action is only available to Recruiters and submits the hire to HR Core for processing. Once a hire has been "Moved to HR", they will go through an overnight feed that will provide them security to WyoCloud as a "Pending Worker". They will be able to obtain UW login credentials, login to WyoCloud and go through basic tasks related to Onboarding
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